About The Job HR Admin Associate
We are seeking a detail-oriented and proactive HR Admin to support the smooth operation of administrative, facilities, billing, and purchasing functions. This role ensures efficient office management, accurate financial processing, and effective coordination of resources to support both HR and organizational needs.
Key Responsibilities
Administration
- Maintain employee records and HR documentation in compliance with company policies.
- Handle correspondence, filing, and general office administration.
- Support HR initiatives such as employee engagement activities and training logistics.
Facilities Management
- Oversee office facilities, ensuring a safe, clean, and productive work environment.
- Coordinate with vendors and service providers for maintenance, repairs, and office supplies.
- Manage seating arrangements, equipment allocation, and space utilization.
- Monitor compliance with health and safety standards.
Billing & Finance Support
- Process invoices, reimbursements, and expense claims accurately and on time.
- Liaise with finance to ensure proper documentation and approvals for billing.
- Track and reconcile payments to vendors and service providers.
- Maintain records of financial transactions related to HR and facilities.
Purchasing
- Source and procure office supplies, equipment, and services in line with company policies.
- Maintain inventory of office supplies and ensure timely replenishment.
- Prepare purchase orders and monitor delivery schedules.
Qualifications
- Bachelors degree in Business Administration, HR Management, or related field.
- 1 year of experience in HR administration, office management, or related roles.
- Strong organizational and multitasking skills.
- Proficiency in MS Office and familiarity with HRIS or ERP systems.
- Excellent communication and interpersonal skills.
- Attention to detail and ability to handle confidential information.
Competencies
- Problem-solving and resourcefulness.
- Financial accuracy and accountability.
- Team collaboration and adaptability.
