Title: Global Procurement & Vendor Compliance Analyst
Industry: Manufacturing
Location: Philippines (Remote)
Position Status: Full-time, renewable contract
Working Hours: Monday Friday, 8:30 am - 5:30 pm EST time zone
Evlv (short for Evolve) is a US- and Canada-based talent acquisition firm headquartered in Montreal, Canada, specializing in sourcing top talent across industries, with a primary focus on the tech and consumer goods sectors.
Reporting to
Procurement Enablement Manager
Description
The Purchasing & VMD Analyst role is primarily responsible for managing the Vendor Master Data and Purchase Order processes and ensuring the timely processing of Vendor and PO requests to set up, change, or delete. Review the supplier set-up forms for completeness and compliance, set up new suppliers, or change existing vendors in SAP according to the Vendor Master Data SOP. Responsible for the review of transactions inthe SAP purchasing module, such as creating purchase orders.
Requirements
This position requiresa detailed understanding of Procure to Pay (P2P) processes, systems, and policies. For example, accounts payable, invoice to purchase, order matching, payment/expense processing, and vendor onboarding. The role is responsible for maintaining the internal control environment and proactively ensuring compliance and efficiency in the P2P area.
Key tasks include:
- Review supplier set-up forms, set up new suppliers, or change existing vendors in SAP according to the Vendor Master Data SOP.
- Provide internal customers with guidance and training withregards to Vendor Master Data policy and process.
- Assist with external and internal controls for Vendor Master Data.
- Provide data and root cause analysis to support continuous process improvement.
- Provide helpdesk support by responding to e-mails in a timely and professional manner.
- Responsible for transactions in the SAP purchasing module, such as creating purchase orders and change requests.
- Lead financial tracking, monitoring, and reporting of Purchase Orders.
- Lead tactical support and other tasks related tothe Purchase Order management process improvement.
- Lead end-user training related to PR/PO compliance.
- Assist with global external and internal purchasing audit inquiries and ensure control compliance as necessary.
- Provide purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
- Analyze necessary documents (requisition, vendor selection, contract, etc.) and processes requests as quickly as possible while respecting governance rules and controls.
- Proactive communication between the various departments on issues and progress.
- Keep information accessible by sorting and filing documents.
- Facilitate open and collaborative communication with global teams that promote continuous improvement and standardized processes.
- Support other functions in the P2P team as holiday and emergency backup.
Additional information and credentials:
- 2 to 4 years of experience in an accounting and or procurement function
- Strong analytics and big-data management capabilities
- Experience in an international environment preferred
- Experience with SAP ERP (required)
- Excellent level of personal organization, collaboration skills, and effective oral/written communication skills in English (Required)
- Strong team player, able to work in a virtual, global team in a matrix organization, with strong interpersonal skills
- Excellent interpersonal skills to effectively build relationships and work with senior managers
- Excellent organizational and documentation skills to prioritize projects and multitask.
Education:
- Bachelor's degree in finance or a similar field.
Experience:
- Procurement: 2 4 years (Preferred)
- Accounting: 2 -4 years (Preferred)
- SAP: 2 4 years (Preferred)
- Microsoft Excel: 2 years (Required - Pivot Tables, VLOOKUP's)
