Handle core virtual assistant functions including data entry, research, document preparation, light graphic formatting, and general administrative coordination.
Provide day-to-day administrative support across teams, including managing email correspondence, scheduling, document organization, and task tracking to ensure timely completion of work.
Maintain accurate and well-organized digital records, updating databases, spreadsheets, and CRM systems to keep information current and reliable.
Support event-related administrative logistics such as registrations, communications, and follow-up coordination.
Respond to routine customer service or stakeholder inquiries in a clear, professional, and timely manner.
Prepare clean, presentation-ready documents, spreadsheets, presentations, and simple graphics when needed.
Conduct basic research and compile concise summaries to support internal decision-making.
Track personal workload proactively, surface blockers early, and ensure deadlines and quality standards are consistently met.
Demonstrate proactivity and creative problem-solving by identifying efficiency improvements, preventing issues before they arise, and suggesting practical solutions that strengthen team operations.
Complete all assigned work with strong attention to detail, organization, and accuracy while maintaining reliable communication with the team.
Requirements
Strong written and spoken English communication skills, with the ability to draft clear, professional messages and documentation.
Excellent attention to detail, organization, and accuracy in administrative and data-related tasks.
Ability to manage multiple priorities, follow structured processes, and consistently meet agreed deadlines.
High reliability, accountability, and responsiveness in a remote work environment.
Comfort learning new systems, tools, and workflows, with a proactive and solutions-oriented mindset.
Demonstrated experience in an administrative, operational, or virtual assistant-type role.
Working proficiency with common business software including Google Workspace, Microsoft Office, Slack, and Zoom.
Preferred Skills
Experience maintaining and updating CRM systems or structured databases.
Familiarity with AirTable or similar relational database tools.
Exposure to QuickBooks or comparable accounting software for basic record support.
Intermediate spreadsheet skills, including sorting, filtering, formatting, and simple formulas.
Basic design or formatting ability using tools such as Canva, Google Slides, or PowerPoint (helpful but not required).
Previous experience supporting events, customer communication, or multi-client administrative workflows.
Benefits:
Competitive salary and performance-based incentives.
Complete PC package
Comprehensive benefits package, including health and life insurance.
Flexible work environment with the option to work remotely.
Opportunities for professional growth and development.
