Position Title: General Accounting Clerk
We are seeking a detail-oriented and organized General Accounting Clerk to join our finance team. The ideal candidate will be responsible for supporting our accounting department by performing a variety of clerical and bookkeeping tasks. This role is crucial for maintaining the accuracy of our financial records and ensuring the smooth operation of our daily financial processes.
- Accounts Payable (A/P): Assist with processing invoices, matching purchase orders to invoices, obtaining payment approvals, and preparing checks or electronic payments.
- Accounts Receivable (A/R): Assist with preparing and sending customer invoices, posting customer payments, and monitoring outstanding balances.
- Data Entry: Accurately enter daily financial transactions into the accounting software (e.g., journal entries, vendor invoices, customer payments).
- Reconciliations: Perform regular reconciliations of bank statements, credit card statements, and other balance sheet accounts to ensure accuracy.
- Record-Keeping: Maintain an organized and accurate system of physical and digital financial records.
- Reporting: Assist in the preparation of weekly, monthly, and quarterly financial reports as needed.
- Vendor & Customer Communication: Respond to routine inquiries from vendors and customers regarding payment status or invoice discrepancies.
- General Support: Provide administrative support to the accounting department, including filing, scanning, and assisting with month-end and year-end closing procedures.
- Ad-hoc Tasks: Perform other accounting and administrative duties as assigned by the supervisor.
Qualifications
- Associate's degree in accounting, Finance, or a related field is preferred.
- 1-2+ years of experience in an accounting or bookkeeping role.
- Strong understanding of basic accounting principles (debits, credits, chart of accounts).
- Proficiency in Microsoft Office Suite, particularly Microsoft Excel (lookups, pivot tables are a plus).
- Experience with accounting software (e.g., QuickBooks, NetSuite, SAP, or similar).
- Excellent data entry skills with a high degree of accuracy and attention to detail.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Ability to handle sensitive and confidential information with discretion.
