Fleet Damage Officer

Be the support that keeps fleet operations protected and running smoothly.

Hi! We're Smartsourcing, and we're looking for a Fleet Damage Officer to support the end-to-end management of vehicle damage incidents. You'll handle incident reports, coordinate assessments and documentation, and help ensure timely resolution—keeping processes organized, costs controlled, and fleet operations well supported.

Where JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

This role ensures timely handling of claims, accurate documentation, effective communication with stakeholders, and adherence to operational and compliance standards.

Key Responsibilities

A. Damage Reporting & Intake

• Manage incoming damage reports via app and fleet systems
• Raise and track damage tickets
• Request and process credit requests (CR) where applicable
• Conduct initial investigations into reported damage
• Respond to member and stakeholder enquiries
• Determine damage responsibility (Member/Third Party vs Company)
• Maintain and update damage templates and tracking spreadsheets

B. General Administration

• Arrange towing services as required
• Provide phone and email support to members and internal stakeholders
• Complete administrative tasks related to claims and damage processing
• Participate in training and support ad hoc operational tasks

C. Claims Processing

• Coordinate and organize vehicle repairs
• Review and authorize repair quotes within delegated authority
• Conduct claim assessments and gather required documentation
• Process invoices accurately and in a timely manner
• Collect and manage documentation (e.g. DC/COR)
• Communicate updates to members and stakeholders throughout the claim lifecycle
• Determine liability based on available evidence
• Manage total loss processes where applicable
• Lodge claims with insurers (ISP)
• Refer complex cases to external partners (e.g. Kemps)

What we are looking for:

• Strong administrative and organizational skills
• Ability to manage high-volume workloads and prioritize effectively
• Excellent communication and stakeholder management skills
• High attention to detail and accuracy
• Problem-solving and investigative mindset
• Experience in claims, insurance, or fleet management (preferred)

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Join us now at Smartsourcing, Apply now!