Fleet Administrator | BGC, Taguig

JOB DESCRIPTION

The Fleet Administrator is responsible for overseeing and managing administrative tasks related to truck fleet operations. The ideal candidate will coordinate maintenance schedules, manage fleet-related documentation, ensure compliance with safety regulations, and support the overall efficiency of the fleet. This role requires strong attention to detail, excellent organizational skills, and a proactive approach to problem-solving.

KEY RESPONSIBILITIES

Fleet Management Administration:

• Maintain accurate records of fleet vehicles, including ownership, registration, and insurance information.
• Track and update the maintenance schedules of all fleet vehicles, ensuring they are serviced on time.
• Coordinate repairs and inspections with internal and external service providers.

Documentation & Compliance:

• Ensure that all fleet-related documents are organized, up to date, and compliant with company policies and regulatory requirements.
• Assist with audits, ensuring all documentation is available for inspection.
• Ensure that fleet vehicles meet all safety and environmental regulations.

Fleet Reporting & Data Management:

• Prepare and maintain reports related to fleet performance, maintenance, and costs.
• Analyze fleet data to identify trends and recommend process improvements to reduce costs and improve efficiency.
• Provide regular updates to management on fleet status and operational needs.

Fleet Coordination:

• Coordinate the allocation of vehicles within the fleet, ensuring the timely availability of trucks for operations.
• Assist drivers with vehicle-related queries and concerns, coordinating with the maintenance team as needed.
• Communicate with internal teams to ensure smooth operations and resolve any fleet-related issues promptly.

Cost Management:

• Monitor and control fleet-related expenses, such as fuel usage, maintenance, and repair costs.
• Recommend ways to improve cost efficiency within the fleet.
• Assist in the budgeting process for fleet operations and ensure adherence to budget constraints.

Claims Processing:

• Review and process trucking-related claims (e.g., cargo damage, liability, accidents).
• Verify claim documentation, including bills of lading, incident reports, and photographs.
• Ensure accurate data entry into the claims management system.

Investigation and Analysis:

• Conduct thorough investigations into claims to determine liability and validity.
• Collaborate with internal teams, drivers, and external partners to gather required information.
• Analyze root causes of recurring issues and recommend preventive measures.

KEY COMPETENCIES

• Detail-oriented with a focus on accuracy and efficiency.
• Strong problem-solving abilities and proactive attitude.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills for liaising with drivers, service providers, and internal teams.

QUALIFICATIONS

• College graduate preferably in a program in Logistics/Operations
• At least 1 year of working experience in the related field.
• Must be keen in coordinating, scheduling and routing of truck fleet
• Preferably with experience in Logistics/E-Commerce operations

ABOUT THE COMPANY:

J&T Express Philippines is a fast-growing logistics and express delivery company known for its nationwide reach, reliable service, and technology-driven operations. Since entering the Philippine market in 2019, the company has built a strong network of branches and hubs, offering efficient parcel delivery, e-commerce logistics, real-time tracking, and door-to-door pickup services. Committed to speed, convenience, and customer satisfaction, J&T Express helps businesses and individuals connect and deliver across the country with confidence.