Step into a fast-growing, customer-first start-up on track to become Australia's #1 vehicle provider for Trades and trade business owners as a Fleet Administrator. Backed by innovation and a strong commitment to convenience and reliability, the business delivers tailored commercial vehicle solutions to tradespeople, small businesses, and large enterprises. Play a key role within a rapidly expanding company, gaining recognition as a trusted industry partner.
The Opportunity
Support operational efficiency by overseeing service quality, managing fleet data, supporting procurement and operational processes, and ensuring a seamless customer experience.
Why join us
- Proudly Great Place to Work® certified
- Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
- Grow with stability: 100+ in our 10-Year Club by 2025
- Dynamic talent network: 2,000+ across APAC and beyond
- Competitive compensation with annual reviews
- Comprehensive medical care for you and your family
- Generous paid leave because work-life balance matters
- Level up with LinkedIn Learning and tailored training
- Flexible work setup
Staff Testimonial
As a Fleet Administrator, I take pride in ensuring our vehicles are well-managed, compliant, and fully operational, while supporting the team with efficient and reliable fleet operations. - Fleet Administrator, ASW Philippines.
What You'll Do
- Support vehicle onboarding and offboarding processes, ensuring all transitions are handled efficiently and in line with company procedures
- Maintain accurate, complete, and up-to-date vehicle documentation and records
- Monitor servicing schedules and coordinate timely maintenance to ensure full compliance
- Manage fleet-related communications, including responding to emails and enquiries promptly and professionally
- Assist with maintenance approvals via phone and email, liaising with relevant stakeholders
- Support vehicle registration renewals and ensure all compliance requirements are met
- Conduct regular fleet audits to maintain data accuracy and identify any discrepancies
- Assist with vehicle procurement activities, including coordination with suppliers
- Build and maintain strong relationships with suppliers to support smooth fleet operations
- Provide general administrative support across the fleet function to ensure efficient day-to-day operations
Key Criteria
- Minimum 3-5 years experience in fleet administration
- Strong written and verbal English communication skills, with the ability to engage professionally with stakeholders
- Excellent numeracy, literacy, and attention to detail when handling data and documentation
- Effective communication and negotiation skills, with a proactive and solutions-focused approach
- Highly organised and reliable, with the ability to manage competing priorities and work autonomously
- Previous experience in fleet administration or a similar administrative role, with proficiency in relevant systems and tools
Work setup
- Manila (BGC, Taguig): Australian hours (6 am–3 pm PHT) with a hybrid setup 1 day a month
