Job Description
About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Job Summary
The Procurement Assistant supports the Procurement team in sourcing, purchasing, and managing suppliers to ensure the timely and cost-effective acquisition of goods and services needed by the organization. This role involves coordination with internal departments, suppliers, and finance to ensure smooth procurement operations.
Key Responsibilities2. Documentation & Record-Keeping3. Communication & Coordination4. Inventory & Logistics Support
- Purchasing & Supplier Coordination
- Assist in preparing purchase orders (POs) and processing procurement requests across all sites including global countries
- Coordinate with suppliers for quotations, delivery schedules, and order confirmations
- Follow up on pending orders and ensure timely delivery
- Maintain supplier database and records
- Maintain accurate procurement records, contracts, and files
- Track purchase orders, invoices, and delivery receipts
- Support audit requirements by keeping organized procurement documentation
- Liaise with internal departments to understand their procurement needs
- Coordinate with Finance for payment processing and invoice verification
- Communicate with suppliers regarding pricing, quality issues, or delays
- Assist in monitoring stock levels when applicable
- Support logistics coordination for deliveries and shipments
- Compliance & Process Support
- Ensure procurement activities follow company policies and procedures
- Assist in vendor evaluation and performance monitoring
- Fixed Asset Support (Back-up Custodian - Eastwood)
- Serve as back-up Fixed Asset Custodian for Eastwood site in the absence of the primary custodian or as maybe needed
- Assist in the safekeeping, monitoring, and tracking of company fixed assets
- Support asset tagging, inventory count, and physical verification when required
- Help maintain updated fixed asset records and logs
- Coordinate with IT, Facilities, and Finance regarding asset issuance, transfer, and disposal
- Assist in preparing documents for audits related to fixed assets
Work Location
- Hybrid Set-up
- 18th Floor, UnionBank Square, Eastwood City Cyberpark, Quezon City 1110, Metro Manila, Philippines
- Should have strong internet connection (minimum of 20 mbps)
- Should have own Laptop/PC (minimum of i5 8GB RAM)
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
