This role primarily focuses on supporting (a) Regional Office Hong Kong (ROHK) - Asia Investment Management (AIM) and Sun Life Investment Management Asia Limited (SLIMA)s financial and group reporting and (b) ROHK vendor payment and staff expense reimbursement processes.
- Support financial close process SLIMA as a separate legal entity and ROHK AIM cost centers including journal entry creation and posting
- Prepare SLIMA's Group financial reporting submissions on monthly, quarterly and annual basis
- Coordinate with RO on AIM and SLIMA's intercompany billing and settlement processes
- For ROHK, ROHK AIM and SLIMA, check/review all vendor payment requests, supporting documents and approval evidence to ensure timely and accurate business expenses payments to vendors and other Sun Life (SL) business units
- Check/review the ROHK staff reimbursement requests, supporting documents and approval evidence for arranging staff reimbursement payments
- Manage ROHK corporate card programs and ensure timely submission of concur reports by business users for proper internal review and settlement with the card issuing bank
- For ROHK, gather and compile all expenses, payment and reimbursement data as Payment Summary Reports and accurate accounting entries required for monthly financial reporting
- For ROHK, liaise with travel management companies and internal stakeholders to review incurred travel spends, and to review and manage the centralized settlements of travel expenses in an organized manner
- Review and monitor spends incurred by ROHK such as mobile charges and other thematic reviews
- Support online banking system user management for ROHK
- Support Finance new initiatives including system implementation; faster close initiatives and etc.
- Report to Senior Manager, Finance, Asia
Requirements
- University graduate in in Finance, Accounting and Business Administration or related disciplines
- Preferably 5+ years of relevant experience in audit, accounting, business management and operations
- CPA qualification is a must
- Applies expert knowledge in expense disbursement, payment approvals, and banking system users setup and maintenance.
- Capable of organizing information from multiple sources into meaningful business information
- Capable of multitasking and working in cultural environment
- Has the ability to professionally manage multiple stakeholders of various levels (e.g., executive secretaries, department heads, functional leaders etc.) in handling the business expenses disbursement, staff reimbursement and treasury matters
- Have proven experience in the use of Word and Excel, and data compilation skills in consolidating payments data as monthly payment summary for financial reporting purpose
- Proficiency in written and spoken English
- Experience in asset and wealth management industry is a plus
