Finance Operations Analyst
Location: Makati, Philippines (2x a week onsite - Hybrid)
Working Hours: Singapore-aligned hours (with flexibility during month-end)
Experience Required: 3–5 years
We are looking for a Finance Operations Analyst who will own the day-to-day finance operations across multiple international entities while working closely with senior leadership team.
This role is responsible for managing invoicing, accounts payable, reconciliations, month-end close, and management reporting. You'll have the opportunity to streamline finance processes, improve operational efficiency, and introduce automation using modern AI-powered too
ls.This is a hands-on role offering significant ownership, autonomy, and exposure to global finance operations.
Key Responsibilities
Daily & Weekly
- Prepare customer invoices based on signed Statements of Work (SOWs).
- Monitor accounts receivable and follow up on outstanding payments.
- Process supplier invoices, contractor payments, and employee expense claims.
- Prepare payment runs for approval.
- Reconcile bank accounts and payment platforms across multiple entities in Xero.
- Maintain accurate financial records through proper coding, categorization, and receipt matching.
Monthly
- Support month-end close activities, including: Accruals, Prepayments & Intercompany recharges.
- Prepare payroll inputs and validation through the HR platform.
- Produce monthly management reports, including: Profit & Loss by entity, Cash position, Accounts Receivable aging and Project profitability.
- Review SaaS subscriptions and operating expenses to identify cost-saving opportunities.
Quarterly & Ongoing
- Coordinate with external accountants on GST, VAT, and tax compliance across multiple jurisdictions.
- Track revenue performance against sales forecasts.
- Continuously improve and document finance processes.
- Identify automation opportunities using Claude AI and other productivity tools.
Qualifications
Required
- 3–5 years of experience in Finance Operations or Accounting.
- Experience in professional services, consulting, technology, or agency environments with project-based invoicing.
- Hands-on experience managing multi-entity and multi-currency accounting across at least two jurisdictions.
- Strong working knowledge of Xero, including maintaining multi-entity ledgers.
- Comfortable working independently with minimal supervision.
- Strong written English communication skills.
- Experience working with distributed or global teams.
- Willing to work Singapore-aligned hours, with flexibility during month-end to coordinate with teams in Dublin and New York.
- Interest in leveraging AI tools such as Claude and Slack to improve efficiency and automate routine tasks.
Nice to Have
- CPA or currently pursuing a professional accounting qualification.
- Experience using: Airwallex, Stripe, Harvest, orRemote HR Platform
- Experience supporting audits and working with external accounting firms across multiple countries.
- Exposure to Salesforce, particularly from opportunity management through invoicing.
Technology Stack
You'll work with modern cloud-based finance and collaboration tools, including:
- Xero (Multi-Entity Accounting)
- Airwallex (Payments & Foreign Exchange)
- Stripe (Collections)
- Harvest (Time Tracking & Project Margin)
- Remote (Payroll & HR)
- Salesforce (Revenue Pipeline)
- Slack
- Claude AI
Strong Xero experience is essential. Experience with the other platforms is advantageous but can be learned on the job.
What Success Looks Like
Within 30 Days
- Take full ownership of invoicing, accounts payable, and reconciliations across all entities.
Within 60 Days
- Independently manage the month-end close and prepare the monthly management reporting pack.
Within 90 Days
- Document key finance processes.
- Automate at least two finance workflows using Claude AI.
- Enable the founders to spend significantly less time on operational finance and more on strategic initiatives.
Why Join
- Own a critical finance function with real responsibility from day one.
- Work directly with founders and gain exposure to international business operations.
- Be part of an AI-first organization where automation is embedded into everyday work.
- Collaborate with a growing global team across Singapore, London, New York, Dublin, and Manila.
- Build your career in a modern, technology-driven consulting company operating at the forefront of AI and enterprise transformation.
