Finance Manager

. Accounting & Financial Operations

• Manage the end-to-end accounting and finance activities of the company.
• Maintain accurate and complete books of accounts in accordance with applicable accounting standards and company policies.
• Record and review day-to-day accounting transactions, including purchases, sales, receipts, payments, journals and accruals.
• Ensure proper accounting of import purchases, customs duties, freight, inventory and related costs.
• Perform monthly account reconciliations, including bank, vendor, customer and intercompany balances.
• Ensure timely month-end and year-end closing of books.

2. Accounts Payable & Payments

• Review and process vendor invoices and ensure timely payments.
• Verify invoices against purchase orders, supporting documents and agreed commercial terms.
• Process employee expense claims and reimbursements.
• Coordinate payroll processing and ensure timely salary payments and statutory deductions.
• Maintain proper documentation and approval controls for all payments.

3. Sales, Receivables & Inventory

• Monitor sales transactions and ensure timely and accurate recording of revenue.
• Monitor Accounts Receivable, customer balances and collections.
• Prepare and monitor ageing reports and follow up on overdue receivables.
• Maintain accurate inventory records and reconcile inventory with accounting records.
• Monitor inventory movements, purchases, sales, stock adjustments and inventory valuation.
• Coordinate with warehouse/sales teams for periodic inventory reconciliation and physical stock counts.

4. Financial Reporting & MIS

• Prepare monthly Profit & Loss, Balance Sheet and Trial Balance.
• Prepare monthly management reports and MIS within agreed timelines.
• Provide analysis of sales, gross margin, operating expenses, working capital and profitability.
• Prepare budget vs. actual analysis and highlight significant variances.
• Provide financial information and analysis to management and the Regional Finance Team.
• Ensure timely submission of monthly financial information to the Group/Regional Finance team.

5. Tax & Statutory Compliance

• Ensure timely preparation, filing and payment of applicable BIR tax returns and tax liabilities.
• Monitor withholding tax, VAT and other applicable Philippine taxes.
• Ensure timely remittance of employee and employer statutory contributions, including SSS, PhilHealth and Pag-IBIG/HDMF.
• Maintain proper tax records and supporting documentation.
• Monitor changes in Philippine tax and regulatory requirements and ensure implementation of applicable changes.
• Coordinate with external tax consultants on tax compliance and tax-related matters.

6. Audit & Regulatory Compliance

• Coordinate with external auditors for annual statutory audit.
• Ensure timely preparation and submission of audit schedules, supporting documents and financial information.
• Ensure timely completion of audited financial statements and applicable regulatory filings.
• Coordinate with BIR, SEC and other applicable government authorities, as required.
• Track statutory compliance calendars and ensure there are no missed filing/payment deadlines.
• Assist management in responding to audit queries and resolving audit observations.

7. Internal Controls & Compliance

• Establish and maintain appropriate financial controls over accounting, payments, inventory and receivables.
• Ensure proper segregation of duties and approval processes.
• Identify financial and compliance risks and recommend corrective actions.
• Ensure proper maintenance and retention of accounting and statutory records.
• Support implementation and maintenance of the company's accounting software/CAS and related finance processes.

8. Stakeholder & Consultant Coordination

• Coordinate with internal stakeholders including Sales, Supply Chain, HR, Regulatory and Management teams.
• Coordinate with external auditors, tax consultants, accounting advisors, banks and other service providers.
• Coordinate with the India/Regional Finance Team on reporting, accounting, tax, intercompany and compliance matters.

Provide timely responses to queries from management and the Group Finance Team.