Finance Associate

Job Description:

The Finance Associate is responsible for supporting the finance department in managing the company's financial transactions, with a primary focus on payroll processing, accounts payable, and cash disbursements. This role requires a meticulous individual with at least one year of hands-on experience in these areas, strong organizational skills, and a keen eye for detail to ensure accuracy and compliance with company policies and relevant regulations.

Responsibilities:

1. Payroll Administration This role is crucial for accurately processing employee payroll on time, ensuring all wages, deductions, and government contributions and benefits like SSS, PhilHealth, and Pag-IBIG are correctly calculated and compliant with Philippine labor laws. You'll also be responsible for maintaining precise payroll records and addressing any employee queries efficiently.
2. Accounts Payable Management You'll manage the entire accounts payable cycle, from receiving and verifying invoices against purchase orders to entering them accurately into the accounting system. This includes reconciling vendor statements, resolving discrepancies, and maintaining organized vendor files.
3. Cash Disbursements A key part of your role involves preparing and executing timely payments to vendors and other stakeholders, whether via checks or bank transfers. You'll ensure all disbursements are properly authorized and supported by complete documentation, and regularly reconcile bank statements.
4. General Financial Support Beyond specific tasks, you'll contribute to the overall financial health by assisting with journal entries, supporting month-end and year-end closing processes, and providing necessary documentation for audits. Confidentiality and a high level of accuracy are paramount in all financial dealings.
5. Other duties and responsibilities as assigned.

Requirements:

1. Bachelor's degree in Accounting, Finance, or a related field.
2. Over 1 year of demonstrated experience in managing payroll, accounts payable, and disbursements. Skilled in liaising with government agencies and knowledgeable in local labor laws and tax regulations, particularly those relevant to the Philippines.
3. Experienced in coordinating with suppliers and handling transactions with agencies such as PEZA and BIR. Skilled in timekeeping and payroll management. Preferred but not required.
4. Proficiency in accounting software (e.g., QuickBooks, SAP, Xero, etc.) and Microsoft Office Suite, especially Excel. Preferred but not required.
5. Highly self-motivated and capable of working with minimal supervision. Proficient in Excel and Google Sheets, with a strong grasp of basic accounting principles. Detail-oriented and accurate, with excellent organizational, time management, and communication skills. Demonstrates integrity, confidentiality, and the ability to work both independently and collaboratively.