OBJECTIVES OF THIS ROLE:
The role is responsible for providing end-to-end accounting and bookkeeping support to the client. The role ensures accurate recording of financial transactions, timely management of accounts payable and receivable, proper maintenance of financial records, and compliance with accounting policies and regulatory requirements. The position supports financial reporting, tax preparation activities, and budget monitoring, and works closely with internal and client stakeholders to ensure efficient finance operations.
KEY RESPONSIBILITIES
1. Financial Transaction Recording
- Record daily financial transactions including sales, purchases, receipts, and payments.
- Post transactions to appropriate ledger accounts (e.g., accounts receivable, accounts payable, general ledger).
- Ensure proper categorization of all financial entries for accurate reporting.
2. Accounts Payable and Receivable Management
- Manage vendor invoices and ensure timely payment processing.
- Generate customer invoices and monitor collections, including follow-ups on outstanding balances.
- Reconcile accounts payable and receivable balances regularly.
3. Bank Reconciliation and Cash Monitoring
- Perform regular bank reconciliations to identify and resolve discrepancies.
- Monitor cash flow and ensure sufficient funds for operational needs.
4. Financial Records Maintenance
- Maintain organized, accurate, and up-to-date financial records.
- Securely store receipts, invoices, and supporting documentation.
- Ensure easy retrieval and audit readiness of financial data.
5. Tax Preparation Support
- Prepare and organize documents required for tax filing (e.g., income statements, expense reports).
- Ensure records comply with applicable tax regulations.
- Coordinate with accountants for proper tax reporting.
6. Financial Reporting
- Generate periodic financial reports (income statements, balance sheets, cash flow reports).
- Provide summaries and basic insights to support management review.
7. Budget Monitoring
- Track expenses against approved budgets.
- Identify potential cost-saving opportunities and financial risks.
8. Regulatory Compliance and Audit Support
- Stay updated on bookkeeping standards and compliance requirements.
- Assist during audits by providing necessary documentation and explanations.
9. Administrative Support
- Perform other administrative and coordination tasks as directed, within bookkeeping scope.
Specialized Responsibilities
A. Real Estate Records and Compliance
- Maintain organized records of land titles, tax declarations, contracts, and related documents.
- Update and manage a master property register (location, title number, ownership details, status).
- Track due dates for real property taxes, association dues, and insurance renewals.
- Prepare payment reminders and draft transmittal communications for approval.
B. Investment Records Management
- Maintain a master list of financial assets (bank accounts, brokerage accounts, time deposits, bonds, mutual funds,insurance policies).
- Record balances based on official statements
- Track maturity dates, payouts, and contributions.
- Prepare reminders for upcoming financial actions or reviews.
SKILLS AND QUALIFICATIONS
- Bachelor's degree in accounting, Finance, or a related field;
- 4–6 years of relevant experience in bookkeeping, accounting support, or financial administration (small business experience preferred)
- Experience in handling financial records, transactions, and reconciliations
Technical Skills:
- Intermediate proficiency in Microsoft Excel (e.g., formulas, data organization, basic analysis)
- Hands-on experience with accounting software or ERP systems (e.g., QuickBooks, Xero, SAP, NetSuite) or Manual bookkeeping
- Demonstrated knowledge of basic accounting principles and bookkeeping practices
- Good understanding of accounting processes such as GL, AP, AR, bank reconciliation, and financial reporting
- Familiarity with document management systems and financial record organization
- Exposure to real estate documentation and investment tracking is an advantage
Soft Skills:
- Detail-oriented with a high level of accuracy and data integrity
- Strong organizational and time management skills, with ability to track multiple deadlines
- Effective communication and coordination skills, able to interact with stakeholders and external parties
- Ability to handle confidential information with integrity
- Proven ability to work independently and meet deadlines
