Facilities Manager

Job Summary

The Facilities Manager is responsible for overseeing the efficient and effective operation of a company's physical work environment. This includes managing facilities, coordinating maintenance activities, ensuring compliance with safety regulations, and optimizing the use of space to support organizational objectives.

Job Description

• Overseeing general office operations, including logistics, to ensure smooth day-to-day functioning.

• Ensure compliance with local safety regulations and building codes.

• Conduct regular safety audits and training sessions for staff.

• Coordinate repairs, renovations, and maintenance activities with external contractors.

• Plan and coordinate office layout changes to accommodate organizational needs.

• Managing government compliance items, such as Business Permits, and ensuring adherence to regulations.

• Supervising the fleet, overseeing deliveries, and managing postage logistics.

• Vendor selection and management, including contract negotiation for various services.

• Coordinating transportation services for both domestic and international needs.

• Coordinating appointments, meetings, and managing staff calendars and schedules.

• Supervising, mentoring, training, and coaching office staff for maximum productivity.

• Managing domestic and international travel arrangements, including flights, hotels, and car rentals.

• Purchasing office supplies and equipment, maintaining proper stock levels.

• Producing reports, drafting contracts, and composing correspondence as needed.

• Creating presentations and other management-level reports to support decision-making.

• Stay informed about industry best practices for sustainable facility management.

Screening Criteria

• Bachelor's degree in Electrical or Mechanical Engineering, Office Administration, or a related field

• Certified Safety Officer possessing Basic Occupation Safety and Health (BOSH) certification.

• Minimum of five (5) years of experience in office management, facilities management or admin assistance.

• Must have a stable employment history.

Required Qualifications

• Advanced mechanical and plumbing skills

• Knowledge of HVAC and other building systems

• Ability to lift heavy objects and do other labor-intensive tasks

• Excellent time management and multitasking skills

• Basic understanding of accounting and finance principles

• Great leadership and problem-solving skills

• Experience planning and maintaining facility budgets

• Excellent verbal and written communication skills

• Professional leadership experience

• Contract handling experience

• Strong attention to detail