Facilities and Admin Supervisor

Job overview:

• Work with operations and other cross functional teams to deliver a wide range of facilities and admin functions. The duty is to primarily ensure readiness and general upkeep of the assigned facilities.
• Manages facilities operations including developing, implementing and overseeing a holistic
• preventative maintenance program.

Key responsibilities and accountabilities

Ensures that the defined target KRA-KPI of the services such as Housekeeping, Office

Supplies, Concessionaire are monitored on a monthly basis and reported to the Facilities and

Admin Manager

Perform daily physical site rounds to ensure that Facilities and Admin processes and

standards are adhered to

Supervises the work of facilities and admin associates; verifies scheduled assignments;

monitors timekeeping and attendance and acts on requests for time off; monitors and

evaluates employee performance; coordinates and carries out training for new staff and

refresher training for existing staff; provides day-to-day guidance on safe work practices in

conformance with the company's environmental policies and standards.

Ensure that the Security services are aligned based on the company's security standard.

Report and follow up any request and complaints from the end-user to the Building

Management Office

Implement, enforce and make recommendations for house rules, policies, and procedures

Ensures that the Department's expense tracker is validated and updated

Contribute to sustainable development initiatives.

Assist the Facilities and Admin Manager in sourcing and coordinating with different vendors in

providing the cost-benefit analysis and cost comparison for vendors.

Ensures that all contracts entered with third party Facilities vendors are updated; Monitors

vendor performance by auditing third party service providers on the quality of their

deliverables

Assist in the day-to-day activities assigned by the Facilities and Admin Manager

Monitors fit outs, renovation or construction on existing office spaces as well as sites for

future expansion

Ensures that all facilities equipment undergoes timely Preventive Maintenance

Create and/or analyse Department Monthly Reports, Office Supplies Utilization report etc.

Ensures adherence to the Asset Management Policy through record keeping and asset

tracking.

Ensures that proper asset documentations are in place (i.e. gate pass and work permits)

Responding appropriately to emergencies or urgent issues as they arise.

Assist in liaising with PEZA and Local Government Unit on statutory requirements.