Were looking for a
highlevel Executive Virtual Assistant to support the CEO of multiple missiondriven brands. This role requires someone
proactive, organized, and confident in handling executivelevel tasks across different companies.
About The CEO
The CEO leads several fastgrowing brands in coaching, personal development, and insurance.
What Youll Do
Scheduling & Calendar Management
- Manage and maintain the CEOs calendar using Zoho Calendar
- Coordinate internal and external meetings and appointments
- Proactively resolve conflicts and prevent double bookings
Email & Communication Management
- Manage and prioritize the CEOs Zoho Mail inbox
- Draft and send routine responses on the CEOs behalf
- Escalate urgent or sensitive matters through Zoho Cliq or direct communication
Contact & Relationship Support
- Serve as the main point of contact between the CEO and internal/external stakeholders
- Return missed calls and schedule follow-ups as needed
- Maintain contact records and notes using Zoho CRM
Project & Task Support
- Assist with task and project tracking using Zoho Projects and CRM
- Create and update tasks, monitor deadlines, and support follow-through
- Coordinate with team members to ensure timely completion of action items
Meeting & FollowUp Support
- Join key meetings to take notes and track commitments
- Prepare and share follow-up items and summaries after meetings
Personal Time Coverage
- Monitor communications during the CEOs time off to protect rest periods
- Filter non-urgent matters and escalate critical issues only when necessary
Creative & Marketing Support (CEO Projects)
- Assist with basic landing page updates using Zoho Sites or related tools
- Support content writing for executive projects and communications
- Help manage email workflows in Zoho Campaigns and CRM
- Coordinate creative assets with external designers when needed
- Track basic campaign performance and prepare reports using Zoho Analytics
Tools You Must Be Comfortable With
You will work across four brands using multiple platforms, especially:
- Zoho CRM
- Zoho Mail
- Zoho Calendar
- Zoho Projects
- Zoho Bigin
- Zoho WorkDrive
- Zoho Analytics
- Zoho Campaigns
- Zoho Sites
Plus some tasks using
Google Calendar, Gmail, Loom, and Zoom.
What Were Looking For
- Highly organized and detailoriented
- Proven experience as a general Virtual Assistant / Executive Assistant or similar role directly reporting to the CEO / CGO
- Experience supporting clients from the United States
- Proficient in using Zoho applications
- Strong communication and followthrough
- Able to manage multiple calendars and inboxes
- Can anticipate needs and solve problems
- Calm, professional, emotionally mature
Success Looks Like
- Zero doublebookings
- Clear inboxes
- Meetings confirmed early
- Projects moving without reminders
- Smooth, wellstructured days for the CEO
