Executive, Logistics

Job Description

OVERVIEW:

• Location: Pasay City, Manila

• Department: Engineering

• Entity: Philippines AirAsia Inc.

• Status: Full-time

JOB DESCRIPTION:

YOUR ROLE AS:

As a Logistics Officer, you will manage end-to-end import shipment processing, ensuring all documentation, permits, and regulatory requirements are accurate and completed on time. You play a key role in enabling the timely, cost-effective, and compliant release of shipments that directly support aircraft operations, maintenance activities, and business continuity.

WHAT YOU'LL CHAMPION:

Import Documentation & Regulatory Permits

• Review shipping documents to determine if permits are required and verify accuracy prior to shipment arrival in Clark or Manila.

• Apply and secure necessary permits and certifications, including but not limited to:

• CAAP Import Certificate

• NTC Permit

• DOE Permit

• FDA Permit

• PDEA Permit

• Other applicable government approvals

• Ensure all required reports and submissions are completed within prescribed timelines.

Shipment Coordination & Tracking

• Notify and coordinate with freight forwarders, customs brokers, and couriers for shipment pickup and delivery.

• Provide shipping instructions and ensure smooth handover of shipments.

• Follow up with forwarders and brokers to obtain regular shipment status updates.

• Track and monitor shipment progress from origin to final delivery.

Operational Performance & KPI Achievement

• Ensure shipments are released and delivered in a timely, accountable, and cost-effective manner.

• Support achievement of import shipment KPIs, particularly for AOG (Aircraft on Ground) and critical shipments delivered on time.

• Maintain and update the Import Monitoring Report and shipment tracking logs.

Reporting & Issue Management

• Attend Daily Status Review (DSR) meetings and provide updates on shipment status and logistics issues.

• Identify, report, and escalate discrepancies or problems encountered during import shipments.

• Communicate shipment risks and delays to the team proactively.

Compliance & Continuous Improvement

• Ensure all logistics activities comply with company policies, procedures, and regulatory requirements.

• Assist in preparing and submitting supporting documents required by brokers, including MSDS, product brochures, Purchase Orders (PO), and proof of payment.

• Collaborate with team members and contribute improvement ideas to enhance logistics efficiency and compliance.

WHO YOU ARE:

• Detail-oriented and organized, with a strong sense of urgency.

• Proactive and able to manage multiple shipments and deadlines simultaneously.

• Effective communicator with internal teams and external partners.

• Thrives in a fast-paced, operational environment.

QUALIFICATIONS & REQUIREMENTS

• Bachelor's degree in Logistics, Engineering (Science-related field), or Pharmacy (with valid license preferred).

• Strong computer skills, including proficiency in Microsoft Excel, Word, PowerPoint, and PDF editing tools.

• Proven ability to manage workload independently and meet deadlines.

• Good interpersonal skills with a positive and proactive working attitude.

• High attention to detail and ability to prioritize tasks in a time-sensitive environment.

WHERE YOU'LL GO

At AirAsia, Logistics Officers play a vital role in keeping aircraft and operations moving. With strong performance and development, this role can progress into senior logistics, compliance, or supply chain management positions within Engineering and Operations.

WHAT YOU'LL ENJOY:

• Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangement, and health and fitness amenities.

• Emotional Wellbeing: Paid time off, wellness programmes, and childcare amenities.

• Financial Wellbeing: Resources relating to financial, personal skills and career growth programmes.

• Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners.

• A unique Allstar culture like no other

OUR HIRING PROCESS:

• Application Review

• Application Review and Skills Match

• Interview & Assessments

• Background Verification

• Offer Process

GET TO KNOW AIRASIA:

AirAsia

AirAsia has been the World's Best Low-Cost Airline for 16 consecutive years with over 800 million guests flown. We continue to champion dreams, serve the underserved and connect the world and Asean like no other so Now Everyone Can Fly.

GET TO KNOW US:

Our story begins in 2001 with a dream, two planes and a 40 million ringgit debt. You'll know us as the Now Everyone Can Fly airline (if you don't, we're definitely older than you).

Today, we're more than just an airline. We're Capital A - a world-class brand that wears many hats. Our mission is to connect people and transform lives in Asean.

Above all, we're Allstars. We believe in the unbelievable and we dare to dream. We also believe in celebrating all individuals. So no matter your culture and background or if you prefer aisle seat to window seat, we're excited to have you onboard.

We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.

Search Firm Representatives - AirAsia does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.