Executive Legal Assistant

WeAssist.io

Philippines

Fresher

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Posted 3 days ago
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Job Description

Hiring: Full-time Legal Assistant - Remote - $9,600 - $14,400/yr

About the Client

Boutique Powerhouse - A small but mighty law firm based in Gold Coast, Australia, specializing in commercial law, litigation, property conveyance, and leasing.
Trusted Legal Partner - Established a strong reputation for delivering no-fuss, high-impact legal solutions to clients who value results and realness.
Built on Reputation - Known for practical, down-to-earth service that combines expertise with approachabilityand gets clients coming back.
Culture of Connection - Work with a supportive, present leader who values communication, collaboration, and mutual respect.
Trust is the Foundation - Integrity is non-negotiable, egos are checked at the door, and a good sense of humor is always welcome.

About WeAssist

Led by a Founder Who Cares Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
Fast & Purposeful Recruiting We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
Connecting Global Talent With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
Giving Back Matters From building schools to feeding the homeless, we believe true success means making a difference.
An Inclusive & Thriving Culture Your skills and unique gifts matter. We create an environment where outsourced professionals don't just workthey grow.

Key Responsibilities of the Legal Assistant

Client Onboarding & File Management
Legal Document Preparation & Templates
Deadline & Task Management
Administrative & Internal Support

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edittab=t.0#heading=h.gt6n5ybw2ujb

Why Are They Hiring a Legal Assistant

Our client is hiring a Legal Secretary to provide administrative and document support to their growing legal team. As the firm scales, they need someone who can manage the essentialsclient onboarding, file preparation, and legal templateswith accuracy and reliability. You'll be a crucial player behind the scenes, keeping systems organized and ensuring every client experience runs smoothly.

If you're detail-oriented, organized, and eager to grow within a boutique legal environment, this is your opportunity to learn the industry from the inside out.

Qualifications:

Must-Haves:

Exceptional attention to detailzero tolerance for typos or errors.
Highly organized, reliable, and focused during work hours.
Resourceful problem-solveruses guides, SOPs, and tools before asking for help.
Clear communicator, both written and verbal.
Proficiency in Microsoft Word and Outlook.
Accuracy in handling sensitive data (names, dates, emails, numbers).

Nice-to-Have:

Legal Administration Background Not required, but a huge plus if you've worked in a law firm or handled legal documentation.

Responsibilities of the Legal Assistant:

Your responsibilities include:

Client Onboarding & File Management

Prepare new client files and input details into the firm's management system
Draft and issue engagement letters, client agreements, and fee quotes
Track client onboarding progress and ensure all signed documents are returned and filed
Keep digital and physical files organized, accurate, and up to date

Legal Document Preparation & Templates

Complete and format legal templates such as contracts, wills, agreements, and correspondence
Review documents for accuracy in names, dates, and details before submission
Maintain and update firm templates to ensure consistency and compliance
Proofread all documents to ensure they meet professional legal standards

Deadline & Task Management

Record and track key contract and case deadlines
Update shared calendars and send reminders to the legal team
Follow up with clients for missing information or required actions

Administrative & Internal Support

Assist with general administrative tasks, document storage, and data management
Manage task instructions received via email or WhatsApp and confirm completion
Support smooth communication between team members and maintain workflow accuracy
Troubleshoot basic tech or document issues using provided guides and online resources

Growth & Process Improvement

Once core tasks are mastered, assist in refining procedures and improving efficiency
Contribute to system updates, template enhancements, and process documentation

Want to Know More About the Client

Our client is a boutique law firm making big waves in the world of commercial law, litigation, and property conveyancing. Based in the sunny Gold Coast of Australia, they've built a reputation over the years for providing top-tier legal services with a personal touch. From entrepreneurs to established businesses, they serve a diverse range of clients who rely on them for practical, down-to-earth legal solutions. With a mission to simplify the legal process and genuinely serve people, their track record speaks volumesbuilt on integrity, results, and strong client relationships.

They're a close-knit team of legal professionals who keep it real, work hard, and know when to have a laughbecause legal doesn't have to mean boring.

Culture and Core Values:

The team thrives in a down-to-earth environment where relationships are valued as much as results. It's a culture that blends professionalism with approachabilitywhere a good laugh, clear expectations, and trust are part of the daily routine.

Here's what matters most to them:

Lead with Integrity: Do the right thing, even when no one's watching.
Be Present, Be Accountable: Show up, stay sharp, and follow through.
Trust is Everything: Build it, protect it, and earn it every day.
Keep it Grounded: No egos herejust good people doing great work.
Service Comes First: Clients are at the heart of everything we do.

We're not just building caseswe're building relationships, and it all starts with the right team.

What's in it for you

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

Level up your legal know-how Get hands-on experience in commercial law, litigation, and property.
Clear Path to Growth Opportunity to move into systems and procedures support.
Help build better systems Play a key role in improving operations and efficiency.
Flexible Remote Setup Work from home within Australian business hours.
Mentorship & Stability Join a team that values your reliability and skill.
Direct Access Work closely with firm leadership and learn the business end-to-end.
Down-to-earth vibes only No ego, no drama, just real people doing great work.
Trust is the foundation Be part of a team where honesty and integrity are non-negotiable.

Your next big opportunity starts hereready to take the leap

Perks: