Executive Assistant — Finance

Discover your 100% YOU with MicroSourcing!

Position: Executive Assistant - Finance
Location: Harton Corporate Center, Baclaran, Paranaque City
Work setup & shift: [Remote | Mid shift]

Why join MicroSourcing

Youu0027ll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

Financial Operations & Control

• Maintain accurate sales ledger: raise invoices and credit notes, verify pricing, discounts, and taxes (VAT/OSS where applicable), and
• maintain customer statements.
• Manage credit control: monitor aged receivables, chase overdue balances professionally, and maintain customer credit limits and
• documentation.
• Run the purchasetopay cycle: set up suppliers, raise POs as needed, perform 3way match (PO-GRN-invoice), resolve queries, and
• prepare weekly payment runs.
• Own bank, card, and PayPal (or similar) reconciliations investigate and clear reconciling items promptly.
• Collect, code, and review employee expenses and mileage ensure policy compliance and timely reimbursements.
• Keep tidy, auditready records (invoices, receipts, statements, approvals).

MonthEnd Close & Reporting

• Prepare accruals, prepayments, and journals complete balancesheet reconciliations (cash, debtors/creditors, fixed assets, payroll
• control, VAT).
• Support inventory and COGS accuracy with operations (including landed cost, freight, and duty allocations across UK, Netherlands,
• and US warehouses).
• Produce concise weekly cash position and monthly management packs (P&L, balance sheet, cashflow, AR/AP ageing, and margin
• summaries).
• Assist with budgeting and forecasting, track actuals vs. budget and flag variances early.

Compliance & External Partners

• Coordinate with external accountants on VAT returns, OSS/EC Sales, yearend files, and statutory queries.
• Maintain internal controls and approval workflows keep process notes and checklists up to date.
• Support basic payroll inputs (timesheets, new starters/leavers, benefits data) for payroll provider.

Commercial & Data Support

• Support pricing and margin checks on quotes/orders maintain product and price master data from a finance perspective.
• Build and maintain clear, reusable spreadsheets (lookups, pivot tables) for reporting and analysis.
• Provide finance insight to the Director and senior managers to inform decisions.

Qualifications:

• Numerate, organised, and detaildriven with a logical, structured mindset.
• Confident with spreadsheets (pivot tables, lookups, data cleaning).
• Comfortable communicating with customers and suppliers, including professional creditcontrol conversations.
• Curious about how the commercial side of a creative, techled company works interest in music/live events is a plus.
• Character, potential, enthusiasm, and alignment with our ethos matter most to us, regardless of age or specific experience.

Nice to Have (Not Essential)

• Familiarity with cloud accounting tools (e.g., Xero/QuickBooks/Sage) and basic journal processing.
• Exposure to multicurrency transactions, VAT, and inventory/COGS concepts.
• Studying or keen to study AAT/ACCA/CIMA (we'll support learning).

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our companyu0027s strength lies in our peopleu0027s diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - itu0027s our commitment. Our way of life. Here, we donu0027t just accept your unique authentic self - we celebrate it, valuing every individualu0027s contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

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