Executive Assistant
About U
sWe work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability
.
About The Clien
t Family-run Asian fusion restaurant based in Los Angeles. With two restaurant locations, a boba shop, and a catering business that's just getting started, there's a lot happening and a lot of opportunity. They're looking for someone to come in and help the team keep it all running smoothly behind the scene
s.
Our SCORE Val
- uesSolution-focused: Think critically and propose solutions independent
- ly.Curiosity: Ask questions and actively seek understandi
- ng.Ownership: Take full accountability and responsibility for your ro
- le.Resourcefulness: Use all available resources to solve challenges or answer questio
- ns.Excellence: Deliver high-quality work and exceptional resul
ts.
Who You
- AreYou're the kind of person who keeps multiple things moving at once and never lets anything fall through the cra
- cks.You love variety, you're just as comfortable drafting a client email as you are organizing a catering event timeline or tracking down a mismatched invo
- ice.You're proactive. You don't wait to be told what needs to happen next, you're already on
- it.You communicate clearly and professionally, and you can represent a business in writing without needing a lot of back-and-fo
- rth.You are detail-oriented. Hint: On your first interview, mention which SCORE value you most align with at the end of the interview for huge bonus poi
nts.
Role Requirem
- ents:2+ years of experience in an executive assistant, operations coordinator, or admin support
- role2+ years working with US, UK, Canadian, or Australian cl
- ientsMust speak and write fluent English, strong written communication is a must for this
- roleMust have a reliable backup internet connection. Must have a comp
- uter.Familiarity with CRM tools. Strong plus: Notion, Google Workspace, and Di
- scordExperience in food & beverage, events, or catering is a plus, but not req
- uiredExperience supporting marketing outreach or community engagement (strongly prefe
rred)
Responsibil
- ities:Respond to catering inquiries and manage client communications from first contact through event confir
- mationCoordinate with the chef, director of operations, and restaurant team to ensure catering events are organized and fully p
- reppedConduct outreach to local schools, churches, and community organizations to promote catering se
- rvicesDraft marketing copy, outreach emails, and promotional materials (with team review and app
- roval)Match incoming invoices from the food prep company against shipment records and flag any discrep
- anciesMaintain and update the events calendar, keeping all team members informed of upcoming bookings and dea
- dlinesProvide day-to-day admin support: managing email, organizing documents, sorting mail, and handling ad hoc re
quests
Perks & B
enefitsEffective imme
- diately7 paid company holidays (major U.S. holidays listed in origi
- nal JD)Regularly paid company social events & game
- nightsBi-monthly team t
rainingAfter 3
- months1 local holiday choice p
- er year$100/year professional development al
- lowanceOne-time $50 workspace reimbu
- rsement10 days PTO / 3 sick days p
er yearAfter
- 1 yearHealthcare reimbursement up to $50/month (eligible ex
- penses)An additional one-time $50 workspace reimbu
- rsementPossible year-end bonus (company disc
retion)
If you think that you are qualified, please fill out the form below. Talk to you soon, and come join o
ur team!
