Job Description
Job Title: Executive Assistant to Country GM (Philippines) – Mandarin Speaking
Location
/ (Manila)
Company
is a leading beauty care platform expanding rapidly in the Philippines. We are looking for a highly capable, proactive, and detail-oriented Executive Assistant to support the Country General Manager and help drive business execution across functions.
Role Summary
The Executive Assistant will serve as the right hand to the Country GM, ensuring smooth daily operations, strong communication flow, and effective follow-up across departments. This role requires high confidentiality, speed, business maturity, and excellent bilingual communication skills in Chinese and English.
Key Responsibilities
Executive Support
Manage Country GM's calendar, meetings, travel arrangements, and priorities.
Prepare agendas, presentations, reports, and business summaries.
Screen and prioritize incoming requests, emails, and communications.
Take meeting minutes and track follow-up actions to completion.
Cross-Functional Coordination
Coordinate with teams across Sales, Marketing, Operations, Finance, and Supply Chain.
Follow up on deadlines, project milestones, and management priorities.
Assist in preparing weekly/monthly business reviews and management reports.
Liaise with HQ and regional teams in Chinese and English.
Business Administration
Organize confidential files, contracts, and key business documents.
Support budget tracking, PO processes, and administrative tasks.
Help manage external stakeholders, vendors, and partners.
Requirements
Bachelor's degree in Business Administration or related field.
3+ years experience as Executive Assistant / Personal Assistant / Office Manager supporting senior leadership.
Fluent in Mandarin Chinese and English (spoken and written) is mandatory.
Strong proficiency in Microsoft Excel, PowerPoint, Google Workspace.
Highly organized, fast learner, strong ownership mindset.
Able to handle confidential matters professionally.
Experience in retail, FMCG, eCommerce, or startup environment is an advantage.
Preferred Traits
Sharp business sense and strong follow-up discipline.
Comfortable working in a fast-paced growth company.
Able to communicate with local Philippines team and China HQ smoothly.
Resourceful, calm under pressure, solution-oriented.
Why Join Us
High exposure working directly with Country GM.
Fast growth career path.
Regional business environment.
Opportunity to help build a leading beauty retail business in the Philippines.
How to Apply
Please send your updated CV with expected salary and availability.
