Job description:
Job Title: Executive Assistant
Location:Kapitolyo, Pasig
Department:Special Project
Employment Type:Full-time
Work Arrangement:On-site
About Xpress
Xpress is a fast-growing mobility and technology platform providing safe and comfortable2-wheel and 4-wheel taxi servicesacross major cities in the Philippines. Our mission is to create convenient, accessible, and efficient transportation solutions while empowering drivers, riders, and communities.
We are continuously expanding our operations and are looking for passionate, driven individuals who want to grow their careers and contribute to shaping the future of mobility.
Job Overview
Xpress is looking for anExecutive Assistantwho will provide high-level administrative, operational, and strategic support to the Chief of Staff. This role plays a key part in ensuring the smooth coordination of business expansion initiatives, special projects, and executive priorities within a fast-paced ride-hailing environment.
The Executive Assistant will work closely with theChief of Staff, internal departments (Operations, Marketing, and PR), and external stakeholdersto support cross-functional initiatives and ensure the efficient execution of projects, communications, and executive operations.
Key Responsibilities
Administrative Support
- Manage the Chief of Staff`s calendar, including scheduling meetings, coordinating with internal and external stakeholders, and ensuring alignment with business priorities.
- Handle travel arrangements, including booking reservations, accommodations, and transportation, for special projects and engagements.
- Maintain and organize records, including reports, invoices, and expense reports while ensuring confidentiality of records.
- Perform bookkeeping tasks.
- Prepare and manage correspondence, emails, and other communication on behalf of the Chief of Staff.
- Assist with personal tasks and errands as required.
Project Coordination
- Provide support in tracking key deliverables and timelines for initiatives.
- Work with different departments to ensure smooth execution of project objectives and milestones.
- Develop and maintain project documentation, including project plans, status reports, and meeting minutes.
- Assist in risk assessment and mitigation strategies for projects.
Communication and Liaison
- Act as the point of contact between the Chief of Staff and other teams, partners, and stakeholders.
- Draft, proofread, and edit presentations and reports related to special projects.
- Assist in coordinating events, activations, or meetings related to project initiatives.
- Build and maintain strong relationships with key stakeholders and partners.
- Ensure timely and effective communication of project updates to all relevant parties.
Office Management
- Oversee the office's operational activities, ensuring a conducive and efficient working environment.
- Order and manage office supplies and equipment.
- Coordinate with IT and facilities teams for any office-related needs.
Community Engagement & Events
Plan and host community events, including driver meetups, training sessions, and promotional activities.
Work with marketing and operations teams to coordinate PR activations, sponsorships, and grassroots initiatives.
Support on-ground engagement efforts such as activations, surveys, and in-person networking.
Podcast & Content Creation
Host and produce podcasts featuring drivers, users, and industry stakeholders to discuss transport-related topics.
Media & External Relations
Attend media meetings and industry events to represent the company and gain insights.
Work with the marketing and PR teams to coordinate press releases, media invitations, and public relations efforts.
Assist in managing external relationships with media, influencers, and stakeholders..
Qualifications
Education and Experience
- Bachelor's degree in Business, Marketing, Communications, or a related field (or equivalent experience).
- At least 2-3 years of experience as an Executive Assistant, preferably in a fast-paced, dynamic industry.
Skills and Competencies
- High tolerance formulti-taskingand managing multiple priorities simultaneously.
- Able towork efficiently under tight deadlinesin a fast-paced environment.
- Highly fluent in English, both written and spoken.
- Strong ability towrite formal documents, reports, and professional correspondence.
- Confident and professional incommunicating with external stakeholderson behalf of the CEO and Chief of Staff.
- Experience working withLGUs, special projects, administration, and operationsis an advantage.
- Preferablypresentable and professional in appearance.
Other Requirements
- Preferablypresentable and professional in appearance.
Work Environment
Office-Based Work
Primarily office-based with regular presence at the assigned office; involves collaboration with internal teams and use of computer-based systems.
Physical Requirements
- Ability to work in a standard office environment and perform computer-based tasks for extended periods
- Ability to communicate effectively with team members and stakeholders
- For field roles: ability to travel within assigned operational areas
- Ability to occasionally stand, walk, or move between work locations depending on job responsibilities
Why Join Xpress
At Xpress, we believe our employees are key to our success. We offer a supportive environment where individuals can grow professionally while contributing to a fast-growing mobility platform.
Employee Benefits and Perks
- 20 Days Annual Leave Combined Sick Leave (SL) and Vacation Leave (VL) for work-life balance
- 1,000 Monthly XPay Credits Free transportation using Xpress 2-Wheel or 4-Wheel Taxi services
- Comfortable Office Environment Modern workspace withfree coffee in the pantry
- Flexible Working Hours Enjoydaily flexi-time arrangements
- HMO Coverage Providedupon regularization
- Salary Loan Program Availableupon regularization through Cebuana Advance
- Monthly Allowances May includeclothing allowance, laundry allowance, rice subsidy, medical allowance, and other employee support benefits
- Company Events Participate inteam building activities, Halloween celebrations, year-end parties, and other company events
How to Apply
Interested applicants may send their updated resume to[Confidential Information]with the subject line:Application Executive Assistant
Data Privacy Notice
By submitting your application, you authorizeXpressto collect, process, store, and use your personal information for recruitment, evaluation, and employment-related purposes in accordance with theData Privacy Act of 2012. Xpress will retain your data only for as long as necessary for recruitment and legal purposes.
