Position Overview
We are looking for an experienced Executive Assistant to provide administrative and strategic support to the Chief of Staff. This position ensures the seamless execution of business expansion initiatives and special projects in a dynamic, fast-paced ride-hailing environment.
Key ResponsibilitiesAdministrative Support- Manage the Chief of Staff`s calendar, including scheduling meetings, coordinating with internal and external stakeholders, and ensuring alignment with business priorities.
- Handle travel arrangements, including booking reservations, accommodations, and transportation, for special projects and engagements.
- Maintain and organize records, including reports, invoices, and expense reports while ensuring confidentiality of records.
- Perform bookkeeping tasks.
- Prepare and manage correspondence, emails, and other communication on behalf of the Chief of Staff.
- Assist with personal tasks and errands as required.
Project Coordination- Provide support in tracking key deliverables and timelines for initiatives.
- Work with different departments to ensure smooth execution of project objectives and milestones.
- Develop and maintain project documentation, including project plans, status reports, and meeting minutes.
- Assist in risk assessment and mitigation strategies for projects.
Communication and Liaison- Act as the point of contact between the Chief of Staff and other teams, partners, and stakeholders.
- Draft, proofread, and edit presentations and reports related to special projects.
- Assist in coordinating events, activations, or meetings related to project initiatives.
- Build and maintain strong relationships with key stakeholders and partners.
- Ensure timely and effective communication of project updates to all relevant parties.
Office Management- Oversee the office's operational activities, ensuring a conducive and efficient working environment.
- Order and manage office supplies and equipment.
- Coordinate with IT and facilities teams for any office-related needs.
Community Engagement & Events
Plan and host community events, including driver meetups, training sessions, and promotional activities.
Work with marketing and operations teams to coordinate PR activations, sponsorships, and grassroots initiatives.
Support on-ground engagement efforts such as activations, surveys, and in-person networking.
Podcast & Content Creation
Host and produce podcasts featuring drivers, users, and industry stakeholders to discuss transport-related topics.
Media & External Relations
Attend media meetings and industry events to represent the company and gain insights.
Work with the marketing and PR teams to coordinate press releases, media invitations, and public relations efforts.
Assist in managing external relationships with media, influencers, and stakeholders.
Required Skills & Qualifications:- Bachelor's degree in Business, Marketing, Communications, or a related field (or equivalent experience).
- At least 2-3 years of experience as an Executive Assistant, preferably in a fast-paced, dynamic industry.
- High tolerance for multi-tasking and managing multiple priorities simultaneously.
- Able to work efficiently under tight deadlines in a fast-paced environment.
- Highly fluent in English, both written and spoken.
- Strong ability to write formal documents, reports, and professional correspondence.
- Confident and professional in communicating with external stakeholders on behalf of the CEO and Chief of Staff.
- Experience working with LGUs, special projects, administration, and operations is an advantage.
- Preferably presentable and professional in appearance.
