Executive Assistant (Work From Home)

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth. Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. Project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

The bar is the highest in the industry. More than 200,000 people apply every month, and fewer than 1 in 2,000 are hired. Every offer we make is for an open role with a single client — the kind of role that's almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn't. By recruiting globally for specific client roles, we've grown into one of the fastest-growing companies in the global staffing industry.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that's you, and one of our open roles fits, we'd like to meet you.

We are seeking an experienced Executive Assistant to support C-level executives at a fast-growing client company. This role is a step above general administrative support: you will own complex calendaring, travel logistics, communication management, and confidential information across multiple stakeholders. The ideal candidate is a strong process-builder, exceptional communicator, and independent decision-maker comfortable representing executives with discretion.

Key Responsibilities

• Streamline and maintain internal processes that support C-level executives company-wide
• Liaise between upper management and employees; manage internal/external executive communication
• Manage professional and personal scheduling for C-level: agendas, mail, email, calls, travel, client management
• Organize and prioritize work to ensure executives top goals are met
• Coordinate complex domestic and international travel; build itineraries and contingencies
• Handle expense reports, reimbursements, and credit card reconciliations
• Maintain professionalism and strict confidentiality with all materials
• Exercise discretion when interfacing with clients, partners, and stakeholders
• Prepare and format documents, decks, and reports to a high standard

Required Qualifications

• 4+ years of direct hands-on experience as an Executive Assistant supporting one or more executives
• Significant experience managing office procedures and sensitive corporate information
• Strong knowledge of cloud systems, online calendars, and modern productivity tools
• Excellent written and verbal communication; ability to present clearly across media
• Ability to handle confidential information with discretion and adapt to shifting demands
• Fully fluent in English
• Skilled in modern productivity apps
• Ability to commit long-term and full-time
• Ability to work U.S. business hours (PT, CT, or ET)

Preferred Qualifications

• Prior experience supporting startup founders, VCs, or partners at professional services firms
• Familiarity with executive scheduling tools (Calendly, Reclaim, Motion)
• Experience handling personal and family logistics in addition to business duties

Tools & Technologies

• Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Concur or Expensify, DocuSign, travel-booking platforms

Core Competencies

• Impeccable interpersonal and communication skills
• Relationship-builder across stakeholders
• Agile prioritizer of competing demands
• Takes initiative; anticipates and solves problems with minimal supervision
• Discreet, adaptable, and consistently professional

What We Offer

• Best salaries in the industry
• Work from anywhere permanently
• Opportunities for growth and advancement
• A fast-paced and collaborative environment
• A warm, people-first company culture
• Get paid in your currency of choice
• Full benefits

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.