Executive Assistant

US Executive Assistant

Location: Cebu
Shift: 9:00PM - 6:00AM (Monday-Friday) PHT
Work Arrangement: Onsite

UNLOCK YOUR POTENTIAL AT TOA GLOBAL!

At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, and the Philippines we empower accounting professionals by providing world-class opportunities and support.

ABOUT THE ROLE:

Provide high-level executive support by managing calendars and communications, preparing and following up on meetings, coordinating projects and tasks, organizing documents and information, and streamlining operations to improve efficiency and free the partner to focus on strategic priorities.

KEY RESPONSIBILITIES:

1. Calendar and Communication Management

• Maintain the partner's calendar, schedule internal and external meetings, filter communication, and prepare daily/weekly agendas.

• Prepare materials for calls and meetings, capture to-dos, track issues, and ensure follow-ups are completed on time.

• Keep projects, commitments, and recurring processes organized. Follow up with team members until tasks are completed and issues are resolved.

• Draft and organize documents, maintain files, update dashboards and spreadsheets, and ensure the partner has the right information at the right time.

• Anticipate needs, streamline workflows, manage travel and logistics, and reduce administrative load so the partner can focus on high-level work.

QUALIFICATIONS:

1. Executive-level support experience in a fast-paced professional services environment (CPA, legal, consulting preferred)
2. Project coordination skills with demonstrated ability to manage multiple workstreams, deadlines, and follow-ups.
3. Strong communication abilities including drafting emails, summarizing meetings, and preparing documents with high accuracy.
4. Advanced proficiency in tools like Microsoft Office, Google Workspace, AI Agents, scheduling platforms, task management software, and virtual communication tools.
5. Process-driven mindset ideally familiar with EOS or similar operating systems, with experience maintaining metrics, policies and procedures, and meeting cadences action plan
   
   

What's in it for you

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our VALUES to cultivate and foster growth and innovation.

BE AWESOME:Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL:We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW:We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG:We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Join TOA Global and experience the difference!

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.D