The
Executive Assistant to the CEO will be responsible for managing the CEO's executive operations, professional and personal schedule, strategic priorities, and administrative functions to ensure seamless day-to-day operations. This role demands exceptional organizational skills, discretion, sound judgment, and the ability to manage multiple priorities with efficiency.
Candidates who are proficient in AI-powered productivity tools and modern workplace technologies will have a distinct advantage, as we continuously leverage technology to improve executive efficiency and business operations.
Key Responsibilities
Executive Calendar & Time Management
- Manage and optimize the CEO's calendar
- Coordinate internal and external meetings
- Prioritize appointments based on business impact
- Resolve scheduling conflicts proactively
Executive Administrative Support
- Draft emails, reports, presentations, and business correspondence
- Prepare documents for meetings and presentations
- Organize digital files and maintain documentation
- Manage executive communications
Meeting Coordination
- Prepare meeting agendas
- Take accurate meeting minutes
- Track action items and follow through until completion
Project Coordination
- Monitor executive projects and deadlines
- Coordinate with department heads
- Follow up on deliverables across teams
- Ensure initiatives stay on schedule
Travel & Logistics
- Arrange domestic and international travel
- Coordinate accommodations, transportation, and itineraries
- Prepare travel documents and schedules
Executive Communication
- Serve as liaison between the CEO and internal teams
- Coordinate with clients, partners, and vendors professionally
- Ensure timely communication and follow-ups
Confidential Executive Support
- Handle confidential company information with integrity
- Maintain discretion in all executive matters
Process Improvement & Technology
- Recommend workflow improvements
- Help streamline administrative processes
- Utilize productivity software and AI tools to improve efficiency
- Research new technologies that can enhance executive productivity
Minimum Qualifications
- Bachelor's degree in Business Administration, Management, Communications, Psychology, or any related field.
- At least 1-2 years of experience as an Admin Assistant, Executive Assistant, Executive Coordinator, Personal Assistant, or similar role.
- Excellent written and verbal English communication.
- Outstanding organizational skills.
- High attention to detail.
- Strong problem-solving ability.
- Experience supporting executives is highly preferred.
- Proficiency with Microsoft Office and Google Workspace.
Preferred (Advantage)
- Experience supporting C-level executives.
- Familiarity with AI tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.
- Experience using project management tools (Monday[.]com, ClickUp, Asana, Trello, etc.).
- Background in a technology, digital marketing, startup, or agency environment.
