Job Summary: We are currently seeking a highly organized, trustworthy, and proactive Executive Assistant to support our Managing Director. The Executive Assistant will assist the Managing Director with his day-to-day tasks including calendar management, organizing all incoming and outgoing documents, report consolidation, filing record, acting as liaison between the Managing Director and other departments, and project management ensuring accomplishment of all activities within the company.
Responsibilities
- Act as the primary point of contact for the Managing Director, both internally and externally.
- Manage the Managing Director's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, and presentations for the Managing Director.
- Attend meetings with the Managing Director, take minutes, and follow up on action items.
- Assist the Managing Director in managing and prioritizing incoming requests and correspondence.
- Maintain confidentiality and handle sensitive information with discretion.
- Assists the Managing Director in tracking projects.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
Required Skills
- Proven experience as an Executive Assistant or similar role, preferably reporting directly to top management.
- Exceptional professionalism and integrity in handling confidential and sensitive information.
- Excellent communication skills, both verbal and written.
- Strong problem-solving skills and the ability to prioritize tasks in a fast-paced environment.
- Detail-oriented with a high degree of accuracy in work.
- Proficiency in Google Suite and Microsoft applications.
- Familiarity with office management systems and procedures.
- Experience in Project Management.
- Willing to be assigned full-time in Valenzuela City.
