Executive Assistant to Chief Executive Officer

About the Role

We are looking for a highly organized, detail-oriented, and service-driven Executive Assistant to the CEO who thrives in a fast-paced environment and can anticipate needs before they arise. This role supports the CEO in day-to-day activities, operational workflows, and high-level engagements, working closely with the Sr. Executive Assistant to ensure seamless execution of priorities. The ideal candidate is a strong communicator, discreet, reliable, and capable of managing multiple responsibilities with professionalism.

Executive Support & Calendar Management

• Manage the CEO's daily calendar and schedule, in coordination with the Sr. Executive Assistant.
• Ensure appointments are properly arranged, confirmed, and prioritized.
• Provide the CEO with daily briefings and ensure readiness for all meetings and commitments.
• Anticipate conflicts and proactively provide solutions.

Day-to-Day CEO Support

• Attend to the CEO's daily needs such as coffee, meals, and on-hand assistance during office hours.
• Support CEO during internal and external engagements as needed.

Administrative & Financial Support

• Handle and process CEO reimbursements, credit card payments, and expense reports.
• Maintain a well-organized filing system for administrative and financial documents.

Executive Meeting Coordination

• Assist in coordinating executive-level meetings, including meal arrangements, coffee service, agenda preparation, and briefing material development.
• Ensure meeting rooms are properly set up and equipped.