Executive Assistant to Chief Executive Officer

Position Type: Full Time

Location: Philippines (Remote)

Schedule: 8:00 am-8:00 pm PKT (11:00 am-11:00 pm Manila Time), with 24/7 coverage architecture

About the Company

Our client manages and oversees multiple business entities across different ventures. This role will work closely with him to provide direct administrative and operational support while collaborating with key stakeholders across his businesses.

This role is designed to complement his strategic vision by ensuring seamless implementation, system optimization, and proactive operational support across his business priorities.

About the Role

This role is designed for a strong implementor who specializes in building operational systems from scratch, not simply executing tasks. The ideal Executive Operations Partner will take ownership of designing and deploying structured systems, workflows, and scalable operational frameworks that enable efficient execution and long-term organizational performance. This includes building processes, automations, and operational structures that drive consistency and reduce dependency on ad-hoc execution.

Responsibilities:

Execution & Operational Leadership

• Translate strategic initiatives into actionable execution plans
• Ensure disciplined follow-through on priorities, deadlines, and deliverables
• Build and optimize systems to enhance executive productivity and operational clarity
• Serve as the execution engine behind high-level business initiatives

Executive Support at the CEO/Chairman Level

• Provide high-caliber support to the CEO/Chairman-level leadership
• Draft executive-grade written communications (internal and external)
• Manage priority triage with same-day turnaround on routine matters
• Prepare briefing documents, summaries, and strategic reports

Systems & Automation Optimization

• Design and manage AI-native workflows to improve efficiency
• Implement automation tools to reduce manual processes
• Continuously identify operational bottlenecks and deploy scalable solutions

Proactive Strategic Support

• Anticipate risks and operational gaps before they arise
• Support strategic decision-making through research, analysis, and structured recommendations
• Maintain a 24/7 coverage framework with formalized handover protocols

Competencies and Qualifications:

Must-Have

• Minimum of 5+ years supporting CEO/Chairman-level executives
• Proven track record as a high-level implementor (strong execution and follow-through capability)
• Demonstrated expertise in systems building and workflow optimization
• Advanced experience leveraging AI tools and automation platforms such as ChatGPT, n8n, Make, Zapier, and Notion AI
• Exceptional written communication skills (executive-grade standard)
• Strong prioritization and decision-making abilities
• Ability to deliver same-day turnaround on routine matters
• Highly proactive, structured, and solutions-oriented

Nice-to-Have

• Thrives in structured, disciplined environments
• Naturally anticipates needs and solves problems before they are surfaced
• Balances speed with precision
• Operates with discretion, maturity, and executive presence

What We Offer

• 100% Remote Work
• 13th Month Pay
• Healthcare (HMO)
• Comprehensive Fringe Benefits package
• Paid Service Incentive Leave (SIL)
• Free Learning and Development Programs

Application Process

We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, and then a last interview to discuss the practical test and final matters with the client. Throughout each stage, we'll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.

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