Executive Assistant to CEO

Executive Assistant to CEO

Vericence is a fast-growing IT services company specializing in Data, Cloud, DevOps, and Quality Engineering. We're hiring a sharp, reliable Executive Assistant to support our CEO directly.

This is full-time (40-45 hours per week) and long-term. We're not looking for short-term project help, we want someone who settles into the role and becomes a genuine extension of the CEO's day.

Responsibilities

• Own the CEO's calendar - scheduling, rescheduling, protecting focus time, resolving conflicts across time zones
• Triage the inbox: flag what matters, draft responses, ensure nothing falls through
• Coordinate internal and external meetings, including with clients and senior stakeholders
• Prepare agendas, capture meeting notes, track action items, and follow up to closure
• Handle travel booking, itineraries, and expense tracking
• Build and format documents, presentations, and reports
• Conduct light research to support decision-making
• Maintain files, trackers, and records hygiene
• Act as a discreet first point of contact on the CEO's behalf

Requirements

• 3+ years supporting a C-level executive or business owner, in a remote capacity
• Excellent written and spoken English - you will draft communications the CEO puts her name on
• Strong command of Google Workspace and/or Microsoft 365; comfortable with Slack and Zoom/Teams
• Highly organized and proactive; anticipates needs rather than waiting for instructions
• Absolute discretion with confidential information
• Reliable internet, quiet home workspace, and a backup power/connectivity plan
• Consistent daily availability during a fixed window overlapping US business hours.

Preferred

• Experience in IT services, staffing, or professional services