Executive Assistant

Fresher

Not Disclosed

Job Description

Key Responsibilities

Database & Deal Engine Management: Maintain buyer, seller, and wholesaler contacts in the Deal Engine; collect missing deal details to complete intake forms and perform routine contact follow-ups
CRM Administration (BoldTrail): Log contact records, communications, and notes in BoldTrail; ensure data consistency across CRM platforms and the Deal Engine database
Pipeline Tracking & Stalled Deal Auditing: Track property timelines; audit 14-day-old deals to confirm active/sold status via automated BoldTrail email/text campaigns and direct phone outreach
Team & Transaction Coordination: Daily alignment with acquisition and disposition teams; assist with Broker Price Opinion (BPO) accounting workflows and create BPO transaction records in SkySlope
Executive Support & Communications: Manage and organize six email inboxes; maintain Google Workspace file systems; participate in weekly technical/team meetings via Google Chat or WhatsApp

Required Experience & Proficiency

Administrative Back-End Support: Proven experience in executive administrative or back-end operational support in a corporate setup or as a Virtual Assistant (Required)
Real Estate & Wholesaling Context: Prior experience in real estate operations, specifically wholesaling and on-market/off-market transaction workflows (Highly Preferred)
CRM Systems (BoldTrail): Direct hands-on experience managing CRM databases, with specific preference for BoldTrail
Software & AI Proficiency: High proficiency in Google Workspace, Microsoft 365, and AI productivity platforms
Industry Tools & Platforms: Familiarity with SkySlope, Deal Engine, BPO accounting, or regional MLS platforms (such as NTREIS) is a strong plus
Communication Skills: Excellent written and verbal English communication abilities with comfort making follow-up phone calls