Job Title: Executive Assistant to Executive
Employment Type: Full-time
Position Overview
We are seeking a highly organized, proactive, and culturally adaptive Executive Assistant to provide high-level administrative, operational, and lifestyle-coordination support to an Expat Executive based in BGC. The ideal candidate acts as a seamless bridge between the Executive, local team members, and regional/global stakeholders, handling both professional calendar management and local integration logistics with total discretion.
Key Responsibilities
- Executive Support & Calendar Management: Oversee complex travel itineraries, calendar scheduling across multiple time zones, meeting agendas, and preparation of briefing materials or presentations.
- Local Integration & Mobility Support: Assist with local expat administrative tasks, including housing setup/coordination, local vendor recommendations, transportation, visa/permit documentation tracking, and local orientation.
- Meeting & Event Coordination: Organize internal and external meetings, town halls, and client dinners; take concise actionable meeting minutes and track follow-ups.
- Communication & Liaison: Serve as the primary gatekeeper and communication link between the Executive, internal staff, external clients, and global headquarters.
- Expense & Document Management: Process expense reports, manage approvals, format confidential documents, and maintain organized digital filing systems.
- Onsite Collaboration: Manage onsite requirements, meeting room bookings, and coordination during required days at the BGC office.
Qualifications & Requirements
- Experience: 3+ years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator, preferably supporting C-level executives or Expats.
- Location: Ability to report onsite to the BGC, Taguig office 2–3 times per week (or as required by business needs).
- Communication: Exceptional verbal and written English communication skills; comfortable interacting with diverse, cross-cultural teams.
- Technical Skills: Proficiency in Google Workspace, Microsoft Office 365, Zoom, and modern project management or expense tools.
- Key Traits: High emotional intelligence, discretion with sensitive data, resourcefulness, and strong time-management capabilities under minimal supervision.
