Executive Assistant

About Penbrothers 

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

The client is an international, rapidly growing B2B SaaS scaleup on a mission to simplify digital technologies under one unified service. They help businesses digitalize and automate sales, marketing, and customer support processes. With an ambitious team of 70+ people spread across thriving international offices in Barcelona, Stockholm, Helsinki, London, and Sri Lanka, they operate in a fast-paced, try-and-break-things, high-growth environment driven by innovation and high-performing talent.  

About the Role

We are seeking an energetic, proactive, and open-minded Executive Assistant to serve as the ultimate operational fixer and right-hand support to the client's Founders. 

Unlike traditional corporate Executive Assistant roles, this position sits inside a dynamic, fast-moving European tech startup. You will take the operational pressure off leadership by taking ownership of inbox management, calendar/travel coordination, sales operations data entry, light design, and event research. If you have a strong visual eye, thrive in casual yet high-velocity startup environments, and love bringing structure to chaotic executive schedules, this role is for you! 

Work Hours: 8:00 AM – 5:00 PM UK Time (First 3 months strict during onboarding; transitions to flexible scheduling afterward with overlap during core European working hours) 

Holiday Observance: Philippine Holidays

Work set-up: Remote 

What you'll do

• Executive Coordination & Email Inbox Ownership: Manage and organize the Founders active email inboxes to ensure critical partner and client communications never slip through the cracks. Manage daily schedules, coordinate international travel bookings, and send proactive meeting reminders. 
• Sales Operations & CRM Management: Support the SDR and sales teams by handling sales operations data entry—such as organizing, cleaning, and uploading prospect databases into Pipedrive CRM (No cold calls or lead generation required). 
• Operational Design & Content Production: Use Canva (and existing company templates) to produce light graphics, webinar announcements, and social materials. Willingness to learn or utilize basic video editing tools to support executive content is a huge plus! 
• Light Financial Tracking: Gather and aggregate internal cost metrics (e.g., ad spend, server costs, software subscriptions) into clear, readable Excel/Google Sheets formats to support decision-making (No corporate financial modeling required) 
• Webinar & Event Operations: Coordinate operational logistics for company webinars. Conduct desk research to identify industry conferences, events, and networking opportunities for leadership to attend. 
• Daily Alignment & Proactive Communication: Participate in daily 11:00 AM UK time check-ins via Google Chat/Meet, communicate openly, share constructive opinions, and keep the team grounded and organized. 

What You Bring

• Experience: 2+ years of proven experience as an Executive Assistant, Operations Assistant, or Founders EA—ideally within a fast-paced startup, SaaS, or tech environment. (Startup exposure is preferred over rigid corporate executive environments) 
• Culture Fit & Communication: Exceptional written and spoken English. Kind, open, adaptable, and fun to work with—someone who thrives in a casual, direct, and fast-moving team. 
• Proactive Fixer Mindset: High initiative. You don't just execute tasks; you anticipate needs, organize chaos, and speak up when you see a better way to get things done. 
• Tech-Savvy & Visual Eye: 
• Highly proficient in Google Workspace (Sheets, Drive, Chat/Meet) 
• Proficient in Canva with a good aesthetic/visual eye for content and layouts. 
• Experience with or willingness to learn basic video editing tools. 
• Familiarity with CRMs (e.g., Pipedrive) is a strong advantage 

Don't meet every single requirement At Penbrothers we are committed to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but you don't feel 100% aligned with the qualifications, we encourage you to apply anyway. You may just be the right fit for this or other roles.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 
• Employee as our biggest asset: We are genuinely invested in our people's career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 
• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.