Executive Assistant

We're a Brisbane-based digital marketing agency specialising in B2B industrial services. Our team of 10 spans Brisbane and internationally. We're growing fast and we need a sharp, proactive EA to help us stay ahead of it all.

The role

This is an operations and coordination role, not a hands-on creative one. We have dedicated specialists for design, SEO, and advertising. What we need is the person who keeps everything organised, moving, and on time.

You'll be the connective tissue of our agency, the person the team relies on to make sure nothing falls through the cracks.

Key responsibilities

Manage project tracking, client requests, and deadlines inside ClickUp — keeping all tasks, retainer work, and project milestones up to date

Organise meetings, set agendas, and follow up on action items

Handle client communication and coordination - managing director inboxes, calendars, and ensuring nothing is missed

Support proposal and strategy development - researching competitor websites and paid marketing strategies to help populate our sales deck templates

Work within our established systems and SOPs - and proactively flag when something needs improving and come up with ideas to help make things better

Who we're looking for

Highly organised — you're the kind of person who notices when something's about to fall through the cracks, and stops it

A fast learner who's comfortable picking up new tools quickly (ClickUp experience a bonus, not a requirement)

Strong communicator — able to liaise professionally with clients and coordinate internally across a distributed team

Comfortable using Google Workspace, Clickup, Canva, and AI tools — or willing to get there fast

Above all, proactive and reliable.

Available 7:00 AM – 3:00 PM PHT, Monday to Friday

• Background in VA, EA, BPO, or agency coordination is a strong advantage