Executive Assistant

Company Description PHINMA Education is a mission-driven, for-profit institution committed to providing accessible, high-quality education to youth from low-income families so they can build meaningful lives for themselves and their communities. Since 2004, it has expanded its network of schools across the Philippines, including Araullo University, Cagayan de Oro College, University of Iloilo, University of Pangasinan, Southwestern University, and St. Jude College in multiple locations. PHINMA Education is also growing across Southeast Asia, with operations in Indonesia through PT Ind Phil Management (IPM). The organization focuses on transforming existing schools by improving academics, operations, and student communities, using a student-centric and mentorship-based approach. By keeping tuition affordable and prioritizing effective teaching, facilities, and learning materials, PHINMA Education enables more Filipino youth to succeed and reach their goals.

Role Description The Executive Assistant role is a full-time, on-site position based in Laguna, providing comprehensive administrative and operational support to senior leadership. This role will manage calendars, schedule meetings, coordinate travel arrangements, and organize events and appointments to ensure smooth day-to-day operations. The Executive Assistant will prepare and review documents, reports, presentations, and correspondence, while maintaining accurate records and filing systems. The role includes preparing and monitoring expense reports, processing reimbursements, and supporting budget-related tasks. The Executive Assistant will also serve as a key communication liaison, handling emails and calls, coordinating with internal teams and external partners, and upholding confidentiality and professionalism at all times.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Candidates should possess solid Administrative Assistance skills, such as document preparation, records management, and general office coordination.
• Candidates should possess experience in preparing and managing Expense Reports, including tracking approvals and supporting basic budget monitoring.
• Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
• Relevant skills and qualifications that would be beneficial include strong organizational and time-management abilities, attention to detail, proficiency in office software (e.g., word processing, spreadsheets, email, calendars), and the capacity to work independently and handle confidential information.
• Preferably an IT graduate, and with prior experience supporting executives or senior managers.