Executive Assistant / Personal Assistant (Senior)

Discover your 100% YOU with MicroSourcing!

Position: Executive Assistant / Personal Assistant (Senior)
Location: Metro Manila
Work setup & shift: Remote

Why join MicroSourcing

Youu0027ll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Job Summary:
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Personal Assistant to support the owner of multiple businesses operating from the same office. This is a hands-on, high-responsibility role requiring someone who thrives in a fast-paced environment, can multitask seamlessly, and is comfortable supporting both professional and personal matters. The ideal candidate is hyper-vigilant, highly accurate with numbers, tech-savvy, and capable of working independently with minimal direction.
This position is long-term and starts immediately.

Key Responsibilities:
Financial & Bookkeeping Support

• Manage finances across multiple companies
• Process monthly invoices and payroll
• Perform credit card and bank reconciliations
• Pay bills and maintain accurate financial records
• QuickBooks data entry and reporting
• Track and monitor expenses

Administrative & Office Management

• Prepare proposal letters and professional correspondence
• Review contracts and prepare insurance certificates
• Maintain organized records for multiple properties and fleet vehicles
• Prepare escrow and lender documentation for property transactions
• Prepare documentation related to legal matters
• General filing and record organization

Property & Vendor Coordination

• Coordinate repairs and maintenance for various properties
• Communicate with vendors, insurance agents, and service providers

Calendar & Communication Management

• Manage scheduling and maintain daily calendar
• Provide reminders for appointments and deadlines
• Handle email correspondence with employees, vendors, insurance agents, etc.
• Maintain professional phone communication

Personal Assistant Duties

• Order and track household and office supplies (Amazon and online purchases)
• Monitor inventory of personal and business items
• Support occasional event planning (holiday parties, conferences, personal events)

Required Skills and Qualifications:

• Minimum Associateu0027s Degree and 5 years of administrative experience
  OR 8 years of related experience without a degree
• Strong QuickBooks experience
• Intermediate Excel skills (required)
• Proficiency in Word, Outlook, and standard office software
• Tech-savvy and comfortable with social media
• Strong written and verbal communication skills
• Professional, articulate, and confident on the phone
• High attention to detail and strong numerical accuracy
• Exceptional organizational and time-management skills
• Ability to multitask in a high-demand environment
• Strong problem-solving ability and independent judgment
• High integrity, strong work ethic, and efficiency
• Quick learner who shows initiative

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our companyu0027s strength lies in our peopleu0027s diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - itu0027s our commitment. Our way of life. Here, we donu0027t just accept your unique authentic self - we celebrate it, valuing every individualu0027s contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

.Terms & conditions apply