About Mobina
Mobina is your strategic partner for productivity. We provide AI + Human Executive Assistants that help teams work faster and smarter.
We're hiring a full-time, experienced Executive Assistant to support our leadership team and our external clients. This is a high-caliber role for someone who takes pride in delivering outstanding service, operates with strong judgment, and is excited to build systems in a fast-growing startup.
Role Overview
This is a full-time remote role reporting to the [CEO]. You'll combine traditional executive support with AI-enabled workflows, and you'll work directly with clients to help them run more effectively.
We are an early-stage startup, and we're looking for someone who:
- Has proven experience as a top-performing EA or similar role
- Thrives in fast-paced, constantly evolving environments
- Is excellent with tools (especially AI tools) and is a very fast learner
- Is energized by working directly with external clients, not just supporting internal leaders
What You'll Do
- Act as a strategic partner to executives and selected clients
- Provide white-glove service to clients: anticipate needs, follow through, and communicate professionally
- Design and maintain checklists, SOPs, and QA processes for internal and client work
- Test and adopt new tools (especially AI tools) to improve efficiency for executives and clients
- Coordinate travel logistics and manage expense reports with high attention to detail
- Conduct targeted research (companies, markets, tools, vendors, best practices) and summarize findings clearly
- Proactively anticipate needs, flag risks, and create leverage for the leadership team and clients
Qualifications
- Proven experience as an Executive Assistant or in a similar high-responsibility role
- Excellent written and verbal communication skills; you're comfortable editing and polishing text
- Strong executive support skills, including prioritization, time management, and judgment about what needs escalation
- Proven ability to maintain confidentiality and handle sensitive information with discretion
- High attention to detail and a track record of catching errors or inconsistencies
- Proficiency with productivity tools and enthusiasm for learning and testing new AI tools.
- Ability to work independently in a remote environment; comfortable with ambiguity and adapting to change
- Comfortable in a startup and fast-paced environment.
- Experience using AI tools in a professional context is a plus.
Work Setup
- Location: Remote, with strong overlap to Pacific Time hours.
- Schedule: Full-time.
How to Apply
Please submit your resume and a brief note (300 words) telling us:
- A time you created significant leverage for an executive or team (what you did and the impact)
- How you have used AI tools in your work (or, if limited, how you've quickly learned and mastered new tools in the past)
