Executive Assistant

Role summary

An Executive Assistant role supporting Julius Dein, founder and CEO of Magic Group and a globally recognised magician, entrepreneur, and social media creator with over 70 million followers across TikTok, Instagram, Facebook, and YouTube. Magic Group is a lean, remote AI-driven media and content business.

The role takes the operational load off Julius so his time is freed up for running the company, and focusing on investing/ content creation/ running his charity.

Magic Group sits alongside Julius's broader personal investment and business interests, so the role spans both the operating company and his wider family office activities.

Reporting and structure

• Reports to: Julius directly
• Location: Remote
• Hours: Flexible, cross-timezone availability required
• Team: Works alongside Financial Controller, fractional HR, and wider advisor stack

Core responsibilities:

Calendar and diary management Own Julius's calendar end to end. Build it, protect it, and keep it honest across multiple time zones. Push back on meetings that should not exist and protect prep time for the ones that should. Corroborate the digital diary against reality and keep it accurate.

Inbox oversight Keep an eye on Julius's inbox. Flag anything pressing, proactively forward items to the right person where appropriate, and respond directly on his behalf when it makes sense.

Travel and logistics Book and manage flights, hotels, ground transport, and visas. Cluster meetings sensibly when on the ground in a given city to minimise wasted movement.

Meeting prep and follow-through Prepare pre-read briefs before meetings, including context, objective, and last touchpoint. Capture action points afterwards, assign owners, and chase them to completion so nothing agreed in a room disappears into the ether.

Advisor and professional services chase Keep the advisor stack moving. Accountants, lawyers, property agents, and bankers. Track what has been sent, what is outstanding, and chase anything sitting idle.

Investment and deal document management Track signatures, chase counterparties, and keep investment and commercial workflows progressing. Make sure nothing stalls because of admin friction.

Gatekeeping Filter inbounds from Julius's wider network and large social following. Brand pitches, PR requests, media enquiries, and personal asks. Say no graciously on his behalf. What reaches him is what actually matters.

Relationship management Keep warm the relationships Julius does not have the bandwidth to keep warm himself. Birthdays, thank-yous, check-ins with investors, advisors, partners, and family. The compounding stuff that founders typically let slide.

Strategic project coordination Move live priorities forward week to week so they do not drift. Run a weekly check-in with Julius to walk the priorities and agree what moves next.

Candidate profile

• Calm, discreet, and difficult to fluster under pressure
• Excellent written communication, comfortable drafting on behalf of a CEO
• Confident saying no to senior people externally and telling Julius no internally when required
• Proactive by default rather than reactive
• Fast with tools and software, comfortable across Google Workspace, Notion, Slack, and modern EA stack
• Comfortable with a role that does not sit neatly between 9 and 5
• Experience supporting founders or C-suite in a high-growth or entrepreneurial environment
• Judgement-driven, treats unclear situations as a prompt to clarify rather than escalate

Success metrics at 30 days :

Julius trusts the role holder with full operational load. The calendar runs itself. Advisors are responsive because the role holder makes their lives easier. Strategic priorities move forward weekly without Julius being the bottleneck. Relationships that matter are warm. Julius has more time and headspace for the two things only he can do: running Magic Group and creating content.

For expedied application, please send a 60 second selifie style video to Julius Dein's personal Linkdn explaining why you are the best person for the job!