Executive Assistant

Executive Assistant

Lumiere Education

We are hiring an Executive Assistant for our growing team!

Lumiere Education | Introduction

Lumiere Education is a rapidly growing Edtech company focused on making Oxford-tutorial-like experiences possible for students around the world. The flagship Lumiere Research Scholar program allows students to work directly with a Ph.D. student on the development of independent research, explore areas of interest beyond the classroom, and get a step ahead for college and grad school. Lumiere is committed to providing educational excellence and the company's research mentors represent the very pinnacle of their field, including Rhodes Scholars, Stanford PhDs, and researchers whose work has been cited in publications like the Economist & BBC.

About the Lumiere Team

The Lumiere team is a mix of hardcore nerds, Taylor Swift fans, and education lovers. We select our team carefully - for every offer we make over 500 people apply. If you want to work with people who are talented - we have plenty. Our team come from places like Harvard, Oxford, and Northwestern and have worked at companies like Blackstone, Bridgewater, BCG, and Salesforce. We love to learn and we're aggressive about making world-class educational opportunities accessible to students all over the world. If you want to learn more about working at Lumiere, please visit our Careers website.

Immerse Education | Introduction

Immerse Education is a trailblazer in the field of experiential learning, dedicated to revolutionising the educational landscape. Our mission is to empower students globally by providing them with immersive, real-world learning experiences that equip them with the skills and knowledge needed for success in their future careers and lives.

Taking place in world-famous locations around the world and online, our programmes are designed to bridge the gap between traditional education and the evolving demands of the modern world. From academic enrichment to career development, our offerings are meticulously crafted to inspire curiosity, foster creativity, and instil a lifelong passion for learning.

About the position

The Executive Assistant (EA) to the Managing Director (MD) provides high-quality executive and operational support to ensure the MD can operate effectively across a broad remit, including commercial leadership, organisational performance, and people operations.

This is not a traditional diary-and-inbox-only EA role. The successful candidate will be highly organised, proactive, and comfortable operating with structure, follow-through, and data. They will play a key role in ensuring that actions are tracked, priorities are executed, and core people and performance processes run smoothly across the business.

The role includes significant involvement in HR administration, leadership support, performance reporting, and project tracking, and will suit someone with a strong operational mindset and attention to detail.

Responsibilities

Executive Support

• Manage the MD's calendar, scheduling, and meeting coordination to protect time for priorities
• Prepare meeting packs including agendas, pre-reads, decision points, and key questions
• Capture meeting outcomes and ensure clear follow-up of action points, owners and deadlines
• Track and chase completion of actions assigned to others, and complete assigned actions personally where required
• Coordinate travel and logistics for meetings, events, and offsites as needed

HR Administration / People Operations Support

• Support hiring administration including:
• Issuing job offers
• Drafting contracts and supporting documentation
• Conducting background checks and contacting references
• Maintain accurate employee records and documentation
• Support onboarding logistics and ensure new starters have required access and resources
• Maintain an up-to-date org chart and reporting lines
• Track probation timelines and ensure probation reviews are scheduled and completed
• Maintain a central schedule for performance reviews (probation, 6-month, annual)
• Ensure line managers complete reviews on time and submit summaries of outcomes
• Maintain consistent documentation of review outcomes, actions, and development plans
• Track follow-up actions from performance reviews (training, role changes, progression commitments)

Leadership Team Support & Accountability

• Support the MD in preparing for regular leadership meetings by:
• Gathering updates from department heads
• Preparing structured agendas
• Summarising key metrics, risks, and decisions required
• Maintain an action tracker for leadership meetings and follow up with owners to ensure progress
• Support quarterly planning cycles (OKRs) through planning timelines, documentation, reminders and completion tracking
• Produce short weekly summaries for the MD covering:
• Wins/progress
• Risks/blockers
• Key metrics movement
• Upcoming deadlines

Business Operations & Process Management

• Maintain and improve internal operating procedures, templates, and workflows
• Support implementation of process improvements across departments
• Create and maintain standard templates for recurring tasks (briefs, reporting formats, review documents)
• Coordinate cross-functional tasks where ownership is unclear and ensure progress is maintained
• Support internal change initiatives by ensuring communication, documentation, and follow-through are in place

Data, Reporting & Insight

• Maintain and update company dashboard of key performance indicators
• Track and report on organisational KPIs and projects across the organisation
• Produce monthly KPI summaries with brief commentary on what has changed and why
• Support consistency of reporting by ensuring teams submit updates in the required format and on time
• Audit reporting quality (missing data, inconsistent definitions, unclear ownership)
• Conduct occasional checks that the expenses policy is being followed, flagging issues to the MD where appropriate
• Ad hoc investigations and data reporting

What we're looking for:

• Bachelor's degree from a top university
• Excellent spoken and written English
• Strong organizational skills
• International experience (e.g. having studied, lived or worked in international contexts) is a plus
• Passion for working with young people and providing opportunities for research-based learning

Benefits:

• Competitive salary
• Individualized mentorship & career coaching from founders
• Growth opportunities in rapidly scaling start-up
• Network-building opportunity with world-class academic and business leaders
• Flexible work hours with 100% remote work
• Unlimited paid time off
• Annual team retreat

Location:

• We are a virtual-first team, but we prefer that team members are located in GMT+2 to GMT+9

Lumiere's Diversity and Inclusion Statement - Come As You Are

Learning begins with embracing diversity. Lumiere's vision is to empower students to

reach their full potential. We are committed to engaging with diverse disciplines,

perspectives, and experiences. Our organization values your unique voice and

everything that it brings to the table. So, come as you are.

As a team of lifelong learners, inclusivity and equity are foundational to the way we educate, operate, and build partnerships with communities and institutions.

Apply Here

To apply for this position, please fill out the application form. Applications will be reviewed on a rolling basis. Please reach out to [Confidential Information]ion with any questions.