Location: BGC, Taguig (Hybrid)
Schedule: Night Shift | 8:00 AM 5:00 PM EST
Employment Type: Full-time
Compensation: Competitive pay + Performance Bonuses
About the Role
We are looking for a high-caliber Executive Assistant to partner closely with our CEO and provide world-class administrative, operational, and project management support. This role requires someone who is proactive, highly organized, and able to stay several steps ahead in a fast-moving, global environment.
If you excel at managing complex schedules, coordinating high-level initiatives, and creating structure amidst shifting priorities, this role places you at the heart of our leadership operations.
What You'll Do
- Manage complex executive calendars, meetings, and time-zone coordination
- Oversee U.S. and international travel planning, itineraries, and expense reporting
- Review, triage, and prepare responses for high-volume communication and email workflows
- Draft presentations, leadership reports, and briefing materials
- Track and coordinate strategic initiatives and cross-functional projects
- Act as a liaison between the CEO, leadership team, and external partners
- Capture detailed meeting notes, maintain action trackers, and monitor follow-ups
- Manage digital files and executive workflows using productivity and project management tools
- Support events, leadership offsites, and internal communications
What You Need to Succeed (Must-Haves)
- 5+ years supporting a U.S.-based CEO or C-suite executive
- Strong project management experience (Monday.com, Asana, Smartsheet, etc.)
- Proven expertise in complex calendaring, travel coordination, and stakeholder communication
- Exceptional written and verbal communication skills
- High proficiency in MS Office, Google Workspace, Slack, Teams, and Zoom
- Strong attention to detail, time management, and multitasking abilities
- Experience preparing executive summaries and leadership-level reports
- Ability to handle confidential information with discretion
- Dedicated home office setup for remote days
- Comfortable working night shift (8:00 AM 5:00 PM EST)
Bonus Points (Nice to Have)
- PMP, Agile, or other project management certifications
- Experience in MSP, IT services, or technology-driven organizations
- Background in process optimization or operations
- Strong analytical and problem-solving skills
Perks & Benefits
- HMO with dependent coverage
- 13th-month pay, allowances, and all government-mandated benefits
- Night differential & holiday pay
- Life insurance + pet insurance
- Leadership development & continuous learning programs
- A people-first workplace with innovation, collaboration, and growth at its core
About IT By Design
Based in New Jersey, IT By Design is a global Managed Services Provider with teams in the U.S., India, and the Philippines. We specialize in 24/7 Helpdesk, NOC, SOC, Cybersecurity, Cloud, and Talent Solutionssupporting MSPs with the people and technology they need to grow.
At ITBD, we are passionate about developing people and building long-term careers in an environment where purpose, innovation, and excellence thrive.
