Executive Assistant

FULL-TIME | REMOTE

Position Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to work closely with the CEO and help drive day-to-day operations across the business.

This is not a traditional administrative role. You will act as a strategic partner to the CEO, helping manage priorities, improve internal organization, coordinate projects, and ensure important initiatives move forward efficiently.

The ideal candidate is resourceful, highly dependable, and thrives in a fast-paced environment where priorities can shift quickly.

Responsibilities:

Executive Support

• Manage the CEO's calendar, meetings, and scheduling across multiple time zones
• Organize priorities and ensure key action items are tracked and completed
• Prepare meeting agendas, notes, and follow-up summaries
• Draft and manage professional communications and correspondence
• Assist with inbox management and prioritization

Operations & Project Management

• Track deadlines, deliverables, and project milestones
• Follow up with team members to ensure accountability and execution
• Create and maintain internal processes, SOPs, and documentation
• Identify operational inefficiencies and propose improvements

Business Support

• Conduct research and gather information to support decision-making
• Prepare reports, presentations, and internal documents
• Assist with strategic planning and special projects
• Maintain dashboards, trackers, and operational systems
• Help organize company information and internal knowledge bases

Administrative Support

• Handle ad hoc tasks and requests as needed
• Organize files, records, and company documentation
• Support day-to-day business operations

Requirements:

Must-Have:

• 2+ years of experience as an Executive Assistant, Operations Coordinator, Project Coordinator, Chief of Staff Assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal English communication
• Ability to manage multiple projects simultaneously
• Exceptional attention to detail
• High level of professionalism and discretion
• Ability to work independently and proactively
• Strong problem-solving skills and ownership mentality

Bonus:

• Experience working directly with founders, executives, or leadership teams
• Startup or fast-growth company experience

What Success Looks Like

• The CEO feels supported, organized, and able to focus on high-impact work
• Projects consistently move forward without requiring constant follow-up
• Internal systems and processes become more efficient over time
• Communication remains clear, organized, and proactive
• Problems are identified and solved before they become bottlenecks