- Must have an experience working in Expat
- Salary Range: Php 60,000-Php 65,000
- Must be comfortable in accepting 18-month contract
RESPONSIBILITIES
Executive Assistant Calendar Management and Meeting Logistics
- Provides calendar management support based on business and executive needs, ensuring integrity and confidentiality.
- Exercises priority and awareness for high-impact meetings (e.g., high-profile, large-scale, urgent needs).
- Supports meeting logistics (e.g., room booking, Teams setup).
Executive Assistant Internal Communication
- Manages Outlook (distribution list, MS Teams sites, SharePoint).
- Handles documentation management (contract routing, stamping, retention).
- Provides employee lifecycle support (onboarding, resignation).
- Oversees purchase/expense management (purchase requests, travel reimbursement, compliance with policies and procedures).
- Assists customers/vendors (office entry/exit, meeting coordination).
- Creates, builds, and manages annual Rhythm of Business (ROB) with executive leaders and Chiefs of Staff, including fiscal-year calendar and executive meeting schedules (HR cadence, fiscal cadence, SLT cadence, company-wide/employee resource group cadence).
Executive Assistant Meeting and Event Coordination
- Manages meetings (pre/post contents, action log follow-up).
- Provides event management support (hotel/venue, catering, event agency sourcing, coordination, and management).
- Supports team building, networking opportunities, and morale initiatives.
- Oversees executive visits and travel logistics, ensuring proactive communication with domestic and international stakeholders for optimized trip outcomes.
Executive Assistant Rhythm of Business (ROB)
- Prepares team for ROB cadence and manages workloads across multiple ROBs.
- Informs ROB strategy and ensures planning aligns with established cadences.
- Directs continual implementation and flexibility of ROB in partnership with Chiefs of Staff and peers.
Executive Assistant Travel Management
- Coordinates travel arrangements (accommodations, transportation, security) for managers/executives.
- Creates detailed itineraries/agendas, setting and managing travel expectations to maximize productivity.
- Manages required documents for international travel (visas, passports, immunization records).
- Ensures compliance with US Travel Tax Tool; disseminates and enforces travel policies and expectations.
