Executive Assistant

Job Summary

The Executive Assistant provides high-level administrative and strategic support to senior executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, ensuring the executive's time, communications, and operations are managed efficiently.

Key Responsibilities

Executive Support

- Manage complex calendars, schedules, and appointments, including meetings, travel, and events

- Serve as the primary point of contact between the executive and internal/external stakeholders

- Prepare briefing materials, presentations, reports, and correspondence

- Anticipate the executive's needs and proactively resolve issues before they arise

Communication & Coordination

- Screen and prioritize emails, calls, and requests

- Draft, review, and edit emails, memos, and official communications

- Coordinate meetings, prepare agendas, take minutes, and track action items

- Follow up on deliverables to ensure timely execution

Administrative & Operational Support

- Handle confidential and sensitive information with the highest level of discretion

- Support expense tracking, reimbursements, and budget monitoring

- Maintain organized digital and physical filing systems

- Assist in special projects, research, and cross-functional initiatives

Stakeholder & Office Management

- Liaise with board members, senior leaders, clients, and partners

- Support company events, executive offsites, and leadership meetings

- Ensure smooth day-to-day operations related to the executive office

Qualifications

Required

- Bachelor's degree or equivalent work experience

-37+ years of experience as an Executive Assistant or in a similar role

- Strong proficiency in Microsoft Office / Google Workspace

- Excellent written and verbal communication skills

- Exceptional time management and organizational abilities

Preferred

- Experience supporting C-level executives

- Background in a corporate, tech, consulting, or fast-growth environment

Key Competencies

- High level of professionalism and confidentiality

- Strong attention to detail and accuracy

- Ability to work independently and under pressure

- Proactive, resourceful, and solution-oriented mindset

- Strong interpersonal and relationship-building skills