Executive Assistant

We're looking for a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior executives.

This role is ideal for someone who thrives in fast-paced environments, excels at managing priorities, and demonstrates strong attention to detail, discretion, and follow-through.

What You'll Do

• Manage complex, multi-time zone calendars and resolve scheduling conflicts

• Coordinate internal and external meetings, including logistics and materials

• Prepare agendas, meeting notes, and pre-read documents

• Support leadership and board meetings, including tracking action items and follow-ups

• Plan and manage domestic and international travel, including detailed itineraries

• Handle executive expense reports, reconciliation, and compliance

• Track executive priorities, commitments, and project progress

• Manage executive inboxes and draft professional correspondence

• Prepare reports, presentations, and business documents

• Liaise with internal teams, clients, and stakeholders

• Leverage AI tools (ChatGPT, Notion AI, etc.) to improve efficiency

• Identify and implement process improvements and automation

• Support cross-functional projects and special initiatives

• Maintain strict confidentiality of sensitive information

What We're Looking For

• Minimum 3 years of experience supporting senior executives

• Strong calendar and time management across multiple time zones

• Experience in expense management and reconciliation

• Proficiency in Microsoft Office and collaboration tools (Teams, Slack)

• Experience using AI tools for productivity and workflow optimization

• Excellent organizational, prioritization, and multitasking skills

• Strong written and verbal English communication (executive-level)

• Ability to work independently in a fast-paced, high-pressure environment

• High level of professionalism and discretion

Nice to Have

• Experience in fast-paced or multi-entity environments

• Familiarity with project management tools (Asana, Monday, ClickUp)

• Experience with CRM platforms (HubSpot)

• Knowledge of reporting tools (Power BI, Tableau)

• Background in process improvement or operations optimization

Schedule: 9:00 PM – 6:00 AM (PHT)