Position Title: Executive Assistant
Work Set Up: Onsite
Schedule: 10:00 PM - 7:00 AM PHT
Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga
Quick Rundown:
We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to our executive team. This role involves managing multiple email inboxes, coordinating complex calendars, and learning proprietary systems and processes. The ideal candidate is proactive, detail-oriented, and capable of working independently with minimal supervision while maintaining strict confidentiality and professionalism.
What You'll Do:
- Manage executive email inboxes for both the primary executive and spouse, prioritizing important messages and handling routine communications efficiently.
- Maintain, organize, and proactively manage calendar appointments, meetings, and events to ensure smooth scheduling, timely reminders, and no conflicts.
- Learn and accurately execute proprietary workflows and procedures as instructed.
- Handle daily handoffs from calls and ensure seamless transition into the start of the day.
- Manage multiple tasks simultaneously, prioritize urgent matters, and escalate issues as appropriate.
- Draft, proofread, and edit correspondence, memos, and other professional documents.
- Assist with administrative projects, ad hoc tasks, and process improvements to enhance workflow efficiency.
- Maintain meticulous attention to detail in all work, ensuring accuracy and consistency across tasks.
- Operate with little to no supervision while managing priorities and meeting deadlines.
- Uphold confidentiality and professionalism in all communications, interactions, and records.
What We're Looking For:
- Proven experience as an Executive or Personal Assistant supporting high-level executives.
- Exceptional organizational, task management, and time-management skills.
- Strong attention to detail with the ability to handle multiple tasks and deadlines simultaneously.
- Excellent verbal and written communication skills for interacting with executives, clients, and internal teams.
- Proactive, flexible, and able to anticipate needs before they arise.
- Tech-savvy with the ability to quickly learn proprietary software or systems.
- Capable of working independently with minimal supervision while maintaining high productivity.
- Experience managing multiple inboxes and handling high volumes of email efficiently.
- Familiarity with scheduling tools, project management software, or CRM systems.
Why You'll Love Joining the CO Fam!
At
Clark Outsourcing, we're redefining what it means to work in a BPO. This isn't your regular office setup - it's where careers flourish, friendships grow, and fun is always part of the deal.
Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.
Here's what's in store for you:
Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.
Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.
Travel Opportunities: We send at least 20 staff per year to visit our clients in the
US, UK, and Australia, giving you international exposure and experience.
Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.
Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our
COol & flexible workplace.
Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing
Coaches!
At CO, it's not just about work - it's about loving where you work. Ready to experience the
best workplace ever We can't wait to welcome you to the team!
