Executive Assistant

Position Overview

We are seeking a highly organized, discreet, and proactive Executive Assistant to support senior leadership within a fast-paced financial services environment. This role requires strong attention to detail, confidentiality, and the ability to manage complex schedules, investor communications, and high-stakes administrative operations.

The ideal candidate has experience supporting C-level executives or Managing Partners in private equity, venture capital, hedge funds, banking, asset/wealth management, or related financial institutions.

Key Responsibilities

• Manage executive calendars across multiple time zones
• Coordinate investor, board, and stakeholder meetings
• Prepare meeting materials and presentations
• Arrange domestic and international travel
• Track expenses and assist with financial documentation
• Maintain CRM systems and organized digital filing
• Support deal flow, reporting, and special projects
• Handle confidential communications with discretion

Qualifications

• 3+ years Executive Assistant experience in financial services
• Experience supporting senior leaders (CEO, Partner, Managing Director)
• Strong MS Office & Google Workspace skills
• Excellent communication and organizational abilities
• High level of attention to detail