The Executive Assistant serves as a trusted partner to the 2X leadership team (2LT), ensuring
leaders can focus their time on the highest-value strategic priorities. This individual will manage
complex schedules, coordinate internal and external communications, support leadership
meetings and events, facilitate cross-functional collaboration, and handle a wide range of
administrative and operational responsibilities.
The ideal candidate is highly organized, proactive, resourceful, detail-oriented, and thrives in a
fast-paced, entrepreneurial environment. This role requires exceptional judgment, discretion,
professionalism, and the ability to anticipate needs before they arise.
Reporting Manager
Courtney Baker, Chief of Staff
Key Stakeholders
- Other 2LT Members as defined by Reporting Manager
Location and Logistics:
- Position resided within 2X subsidiary entity, 2X Philippines, but supporting 2X globally
- Working on the US shift (8:00 am ET through 5:00 pm ET), with expectations to respond
to communications as feasible outside of working hours.
- Hybrid work from home arrangement, with optional in-office time
Key Responsibilities
Executive Support
- Manage complex calendars for multiple executives, balancing priorities and time.
- Coordinate internal and external meetings across multiple time zones and geographies.
- Prepare executives for meetings by assembling agendas, briefing materials,
presentations, and supporting documents.
- Manage expense reporting, reimbursements, and other administrative activities.
- Serve as a gatekeeper and point of contact for executive communications.
- Handle miscellaneous tasks as assigned by executive stakeholders.
Leadership Team Operations
- Coordinate recurring leadership meetings, business reviews, board-related meetings,
and strategic planning sessions.
- Prepare meeting agendas, document decisions, track action items, and follow up on
deliverables.
- Assist in the development and organization of executive presentations, reports, and
communications.
- Help drive accountability across leadership initiatives by tracking priorities and ensuring
follow-through.
Communication & Coordination
- Facilitate communication between executives, employees, clients, partners, investors,
and other stakeholders.
- Draft, proofread, and format correspondence, presentations, announcements, and other
business materials.
- Support company-wide communications and leadership updates as needed.
- Maintain professionalism and confidentiality in all interactions.
Special Projects & Strategic Support to Chief of Staff
- Support key strategic initiatives, offsites, company events, and other miscellaneous
projects.
- Conduct research and gather information to support executive decision-making.
- Identify opportunities to improve administrative processes and increase organizational
efficiency.
Event & Travel Coordination
- Ensure seamless execution of executive travel - arrange domestic and international
travel, including flights, accommodations, transportation, and itineraries.
- Coordinate executive offsites, leadership retreats, customer events, and company
meetings.
- Manage logistics for internal and external events, including venue selection, travel
arrangements, scheduling, and budget/expense administration.
Qualifications Required
- Experience supporting senior executives, C-suite leaders, or executive leadership
teams.
- Exceptional organizational and project management skills.
- Outstanding written and verbal communication abilities.
- Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and modern
productivity tools.
- Ability to manage multiple priorities simultaneously while maintaining exceptional
attention to detail.
- Demonstrated ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and a proactive, ownership-oriented mindset.
Preferred
- Experience supporting executives in a high-growth technology, professional services,
consulting, SaaS, or private-equity-backed company.
- Experience coordinating executive travel across multiple countries and time zones.
- Familiarity with CRM, project management, and collaboration platforms.
- Experience supporting board meetings, investor relations activities, or other strategic
initiatives.
Success Profile
The Successful Candidate Will Be
- Highly organized and detail-oriented.
- Proactive rather than reactive.
- Comfortable operating with ambiguity and changing priorities.
- Skilled at building relationships across all levels of an organization.
- Calm under pressure and capable of managing complex situations.
- Professional, trustworthy, and discreet.
- Motivated by helping leaders and teams perform at their highest level.
