Event Coordinator

Responsibilities:

• Usee-marketing tools,CMS platforms, andSalesforcefor campaign and data management
• Support sales operations with quotations, invoicing, and sales entries
• Upload event assets (logos, regulations, indemnity forms) to sales platforms
• Oversee barter transactions, including invoice tracking and PO creation
• Assist with rebooking efforts and manage onsite booking forms
• Handle supplier compliance documentation (MSAs, SOWs, legal drafts)
• Manage exhibitor services: badge issuance, credential distribution, and inquiries
• Coordinate shipping and logistics for sales and marketing teams
• Liaise with travel vendors for team travel arrangements
• Negotiate venue contracts and maintain hotel/venue relationships
• Organize onsite logistics: supply delivery, feature area setup, and marketing support
• Support event marketing: exhibitor profiles, invitations, and campaign follow-ups
• Proofread and review printed and digital collateral (e.g., show catalogues)
• Collaborate with marketing teams for timely updates to websites, emails, and social media
• Manage exhibitor and visitor databases; generate marketing lists
• Schedule internal meetings and prepare agendas and minutes