FACILITIES MANAGEMENT OFFICER
The Facilities Management Officer is responsible for ensuring that all company facilitiesincluding offices, warehouses, and project sitesare safe, functional, compliant, and well-maintained. The role covers preventive maintenance, repair coordination, asset upkeep, vendor management, and site facility support to ensure smooth daily operations.
Key Duties & Responsibilities
Facilities Maintenance & Upkeep
- Conduct routine inspections of all facilities (office, warehouse, staff housing, project sites).
- Develop and implement preventive maintenance schedules for electrical, mechanical, plumbing, HVAC, and other building systems.
- Coordinate repairs and ensure timely resolution of maintenance concerns.
- Monitor cleanliness, sanitation standards, and general housekeeping of all facilities.
B. Asset & Equipment Management
- Maintain an updated inventory of facility assets, equipment, tools, and appliances.
- Monitor asset conditions, plan replacements, and oversee safe storage and usage.
- Ensure proper tagging, documentation, and control of company assets.
C. Vendor & Contractor Management
- Source and evaluate suppliers, contractors, and service providers.
- Secure quotations, negotiate rates, and prepare comparative bid evaluations.
- Monitor performance and ensure all services comply with company standards and safety guidelines.
D. Safety, Security & Compliance
- Ensure all facilities comply with building codes, fire safety standards, and government regulations.
- Coordinate with Safety Officer on inspections, fire drills, and corrective actions.
- Report hazards and ensure implementation of safety measures.
E. Administrative & Support Functions
- Process facility-related permits, utilities, and service accounts.
- Monitor utility consumption (electricity, water, fuel) and recommend cost-saving measures.
- Prepare reports on facility status, maintenance activities, and budget usage.
- Support company events, relocations, and site mobilization/demobilization.
JOB SPECIFICATION
- Education
- Bachelors degree in Engineering (Mechanical), Facilities Management, Industrial Technology, or any related field.
- Work Experience
- At least 3 5years experience in facilities management, building maintenance, property administration, or a similar role.
- Experience in a construction company, real estate, or technical environment is an advantage.
- Skills & Competencies
- Strong knowledge of building systems (electrical, plumbing, mechanical, HVAC).
- Ability to manage contractors and evaluate technical proposals.
- Good understanding of safety standards and government compliance requirements.
- Strong planning, organizing, and problem-solving skills.
- Good communication and negotiation abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Personal Attributes
- High level of integrity and accountability.
- Detail-oriented, proactive, and hands-on.
- Ability to work under pressure and manage multiple tasks.
- Team player with good interpersonal skills.
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