The Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the team, their clients and vendors.
Duties and Responsibilities
- With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
- Setup Procore Submittals as outlined in contract documents
- Maintain distribution list of responsible parties for various stages of document review process
- Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
- After review and return, expedite a response from the vendor as needed
- Ensure revisions of documents stay in sync between Client, Project team and vendor
- File appropriate documentation for final job books within Procore or other document control programs
- Adhere to internal standards, policies, and procedures.
- Complete special projects and other duties as assigned or requested
- Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction.
- Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.
Experience and Education
- Bachelor's degree in business administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
- Competency with Microsoft Office applications and general computer literacy
- 5+ years experience as Document Control Specialist within the transmission/distribution space
- Experience with Procore or other Document Control software
Skills
- Self-starter who can work independently while supporting the needs of the team
- Excellent communication skills (both written and verbal)
- Customer service and effective time management skills
